Estates Administration & Coordination Specialist

Hampshire Hospitals Nhs Foundation Trust; Basingstoke; Sur place; GBP 20 000 - 23 000; Plein temps

Résumé du poste

Hampshire Hospitals NHS Foundation Trust is seeking an Administration Assistant for the Estates Department at the Basingstoke site. The role provides essential administrative support to enable delivery of business plans and smooth day-to-day operations, with cross-site duties as needed.

The post involves liaising with external companies, site inductions for contractors, and handling sensitive documentation.

Qualifications

• Experience providing administrative support in a busy department.
• Ability to produce ad-hoc reports and documentation.
• Experience liaising with external suppliers for repairs and maintenance.
• Strong organisational and time-management skills.

Responsabilités

• Provide effective administrative support to the Estates Department to deliver business plans.
• Produce ad-hoc reports and documentation.
• Liaise with external companies for emergency call outs and arrange maintenance visits.
• Conduct site inductions for contractors.
• Issue Trust keys and contractor badges and ensure signing.
• Assist procurement by monitoring progress of purchase orders.
• Arrange meetings and events, including diary management and liaison with internal staff and external clients.
• Take minutes of departmental meetings and transcribe them in a timely manner and circulate as required.

Connaissances

Administrative support

Diary management

Communication

Formation

General education

Outils

Microsoft Office

Description du poste

Hampshire Hospitals NHS Foundation Trust is seeking an Administration Assistant for the Estates Department at the Basingstoke site. The role provides essential administrative support to enable delivery of business plans and smooth day-to-day operations, with cross-site duties as needed.

The post involves liaising with external companies, site inductions for contractors, and handling sensitive documentation.