Estate Secretary & Co-ordinator

crooton; Thrapston; On-site; GBP 27,000 - 33,000; Full time

Job summary

Elton Estates Company Ltd is seeking a proactive Estate Secretary & Property Co-ordinator for our rural estate office. Based at Elton Hall, you will manage lettings, coordinate maintenance, and oversee the main office reception, reporting to the owners.

The role requires strong secretarial and administrative skills, a full UK driving licence, and a positive, flexible approach to occasional out-of-hours work. Knowledge of rural properties is a plus.

Qualifications

• Essential secretarial/administrative experience and attention to detail.
• Strong Microsoft Word and Excel skills.
• Full UK driving licence and fluent English.
• Desirable knowledge of letting legislation and managing contractors.

Responsibilities

• Lettings & Tenancies: manage new lettings end-to-end (marketing, viewings, referencing, inventories, paperwork, check-ins/check-outs).
• Property Maintenance: schedule routine servicing and coordinate contractors within budget.
• Estate Administration: run reception, filing, and key register; manage correspondence.
• Events: provide occasional hospitality support for small corporate events.

Skills

Secretarial experience

Administrative experience

Microsoft Word

Microsoft Excel

Attention to detail

Multitasking

Interpersonal skills

Resilience under pressure

Driving licence (UK)

Fluent English

Non-smoker

Job description

Estate Secretary & Property Co-ordinator

Salary: £30,000+ (dependent on experience and qualifications)

Hours: Full-time (with occasional out-of-hours flexibility)

Elton Estates Company Ltd is seeking a proactive, organised Estate Secretary & Property Co-ordinator to join our friendly rural estate office (complete with a resident dog). Based in the stable block of Grade I listed Elton Hall, you will report directly to the owners to manage our diverse residential, commercial, and rural property portfolio while overseeing the main office reception.

Key Responsibilities

Lettings & Tenancies: Manage new lettings end-to-end (marketing, viewings, referencing, inventories, statutory paperwork, check-ins/check-outs), conduct annual property inspections, and process January rent reviews.

Property Maintenance: Schedule routine compliance and servicing (boilers, electricals, chimneys), respond to tenant repair requests, and coordinate both our in-house maintenance person and external contractors within budget.

Estate Administration: Run the main reception, manage correspondence, maintain electronic/paper filing systems, oversee the estate key register, and administer grazing/allotment agreements.

Events: Provide occasional ad hoc hospitality support for small corporate events held next to the office.

What We Are Looking For

Essential: Proven secretarial/administrative experience; strong Microsoft Word and Excel skills; exceptional attention to detail and multitasking ability; strong interpersonal skills for dealing with tenants and contractors; resilience under pressure; a full UK driving licence; fluent English; non-smoker; and a genuine appreciation for rural life and historic properties.

Desirable: Knowledge of current letting legislation/rural lettings and experience managing building works or contractors.

Full training and day-to-day support will be provided as you learn our procedures. Start date is negotiable.