Estate Secretary & Co-ordinator

crooton; Oundle; On-site; GBP 27,000 - 33,000; Full time

Job summary

Elton Estates Company Ltd in a rural estate office near Elton Hall seeks an proactive Estate Secretary & Property Co-ordinator to join the team. You will report to the owners and manage a diverse property portfolio, from residential to commercial, while overseeing the main office reception and administrative processes.

The role combines lettings administration, property maintenance coordination, tenancy paperwork, and occasional hospitality support for events.

Qualifications

• Essential secretarial/administrative experience and strong MS Word/Excel skills.
• Attention to detail, multitasking ability and good interpersonal skills.
• Full UK driving licence, fluent English and non-smoker status.

Responsibilities

• Lettings: manage end-to-end lettings process (marketing, viewings, references, inventories, paperwork, rent reviews).
• Property maintenance: schedule servicing, respond to repairs, coordinate with staff and contractors.
• Estate administration: run reception, filing, key register, grazing/allotment agreements.
• Events: provide hospitality support for small corporate events beside the office.

Skills

Secretarial exp

MS Word

MS Excel

Attention to detail

Multitasking

Interpersonal skills

Driving licence

Fluent English

Non-smoker

Job description

Estate Secretary & Property Co-ordinator

Salary: £30,000+ (dependent on experience and qualifications)

Hours: Full-time (with occasional out-of-hours flexibility)

Elton Estates Company Ltd is seeking a proactive, organised Estate Secretary & Property Co-ordinator to join our friendly rural estate office (complete with a resident dog). Based in the stable block of Grade I listed Elton Hall, you will report directly to the owners to manage our diverse residential, commercial, and rural property portfolio while overseeing the main office reception.

Key Responsibilities

Lettings & Tenancies: Manage new lettings end-to-end (marketing, viewings, referencing, inventories, statutory paperwork, check-ins/check-outs), conduct annual property inspections, and process January rent reviews.

Property Maintenance: Schedule routine compliance and servicing (boilers, electricals, chimneys), respond to tenant repair requests, and coordinate both our in-house maintenance person and external contractors within budget.

Estate Administration: Run the main reception, manage correspondence, maintain electronic/paper filing systems, oversee the estate key register, and administer grazing/allotment agreements.

Events: Provide occasional ad hoc hospitality support for small corporate events held next to the office.

What We Are Looking For

Essential: Proven secretarial/administrative experience; strong Microsoft Word and Excel skills; exceptional attention to detail and multitasking ability; strong interpersonal skills for dealing with tenants and contractors; resilience under pressure; a full UK driving licence; fluent English; non-smoker; and a genuine appreciation for rural life and historic properties.

Desirable: Knowledge of current letting legislation/rural lettings and experience managing building works or contractors.

Full training and day-to-day support will be provided as you learn our procedures. Start date is negotiable.