Office Coordinator - Private Estate / Farm

Larstone Recruitment; England; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive market salary

Long-term career prospects

Supportive team environment

Job summary

A reputable agricultural estate in Norfolk is seeking an Office Coordinator to manage their office operations. The ideal candidate will have experience in an agricultural or rural environment, assisting with diary management, financial administration, and office organization. This long-term position offers a welcoming atmosphere and emphasizes teamwork. Candidates who have a passion for agricultural interests and experience in office administration are encouraged to apply for this rewarding opportunity.

Qualifications

• Proven experience in an administrative role in a rural environment.
• Confident in handling financial processes and bookkeeping.
• Familiar with farm management software.

Responsibilities

• Manage office diary and coordinate meetings.
• Handle financial administration for the farm's accounts.
• Maintain accurate records and compliance documentation.
• Liaise with estate owners and farm managers for smooth operations.
• Support the team with various administrative tasks.
• Handling correspondence, phone calls and emails with professionalism
• Liaising with estate owners, farm managers, contractors, suppliers and advisors
• Supporting the wider estate team with administrative tasks
• Being a calm, organised and reliable presence in the office

Skills

Diary management

Financial administration

Office organization

Communication

Bookkeeping

Education

Experience in agriculture or farming

Tools

Farm management software

Gatekeeper

IAgSA

Job description

A private estate / farming business in Norfolk is looking for an Office Coordinator, ideally with previous experience working in the agricultural sector or alternatively a background / interest in farming, shooting, equestrian, countryside sports to join their friendly, highly capable office team supporting the day-to-day running of the estate.

The Office Coordinator will be responsible for office diary management and meeting coordination, general team administration, incoming enquiries, PA duties on request, farm administration and data reporting, assisting with bookkeeping and financial reporting using farm management software, and liaising with farm suppliers and contractors.

The ideal candidate will hit the ground running with knowledge of agriculture through education, employment or general hobbies / interests, combined with proven experience as an administrator, team assistant or farm administrator working in a busy rural office or estate environment. The ideal candidate will be capable of assisting with bookkeeping and key financial processes to support an office accountant.

The position offers a long-term career in an exceptional working environment in the Norfolk countryside, and the chance to become a trusted and integral part of an established, well-renowned estate. The team is welcoming, supportive and values loyalty, commitment and a job well done. The current Office Coordinator / Secretary has been with the company for 28 wonderful years and is now looking for someone to take the reins.

If you lead an active rural lifestyle with a passion for agricultural interests and hobbies, or come from a personal farming background, with a career background in office support and administration, this could be a perfect combination for you.

Responsibilities include:

• Diary management, meeting coordination, occasional PA duties, and general office organisation
• Financial administration for farm and estate accounts, including bookkeeping, invoicing and payments
• Farm data administration and reporting
• Payroll preparation and general financial administration
• Maintaining accurate records, files and compliance documentation
• Handling correspondence, phone calls and emails with professionalism and discretion
• Liaising with the estate owners, farm managers, contractors, suppliers and advisors
• Supporting the wider estate team with administrative and organisational tasks
• Being a calm, organised and reliable presence within the office

There may be occasional weekend work during particularly busy periods, although the role is predominantly Monday to Friday.

The Person:

• Previous experience working on a farm or estate, or rural agricultural business preferred, in an office based administrative position
• Confident assisting with accounts, budgets and financial processes
• Familiar with Farm Plan, Gatekeeper, IAgSA or equivalent farm/estate management software
• Enjoys being office-based and part of a close-knit, on-site team
• Is professional, discreet and comfortable working closely with principals
• Values stability and is looking for a long-term position
• Competitive market salary to match experience