Estate Compliance & Assurance Coordinator

The Arch Company; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

The Arch Company is seeking an Estates Co-ordinator in London to support the Quality & Assurance Lead with estate management compliance, inspections and governance across the estate. You will handle records, evidence and assurance, working with internal teams, service partners and stakeholders to ensure accurate data and auditable compliance evidence.

This hands-on role requires strong organisation, attention to detail, and confidence with FM systems and data.

Qualifications

• Experience in estate, facilities management or compliance coordination.
• Experience with statutory compliance and inspections in FM/property.
• Experience using CAFM/FMS and delivering data quality & reporting.
• Excellent organisational skills and ability to manage multiple priorities.

Responsibilities

• Coordinate estate compliance activities and maintain records and assurance processes.
• Update compliance certificates and inspection records in CAFM and related systems.
• Assist in coordinating estate inspections and track progress and outputs.
• Support action tracking, escalation and closure of inspection actions with stakeholders.
• Manage inboxes, respond to queries, triage requests and escalate where needed.
• Provide minutes for meetings and distribute packs; arrange meeting logistics.
• Support data collation and implementation of estate system improvements.

Skills

Estate coordination

FM compliance

Data quality

Organisational skills

Stakeholder communication

Attention to detail

Tools

CAFM systems

FM software

Keystone / property databases

Job description

The Arch Company is seeking an Estates Co-ordinator in London to support the Quality & Assurance Lead with estate management compliance, inspections and governance across the estate. You will handle records, evidence and assurance, working with internal teams, service partners and stakeholders to ensure accurate data and auditable compliance evidence.

This hands-on role requires strong organisation, attention to detail, and confidence with FM systems and data.