Estate Compliance & Inspections Coordinator

The Arch Company; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

The Arch Company is seeking an Estates Co-ordinator on a 12 month FTC to join the Operations team in London. The role supports the Quality & Assurance Lead in estate management compliance, inspections, quality assurance and governance activities across the estate.

As a central coordination point, you will administer, track and report on compliance evidence, inspections and estate processes, working with internal teams, service partners and stakeholders to keep records accurate and auditable.

Qualifications

• Experience in estate, facilities management or property coordination.
• Knowledge of statutory compliance and inspections in FM.
• Experience using CAFM or FM systems with data quality focus.
• Strong organisational and administrative skills with ability to manage multiple priorities.
• Confident communicator with internal stakeholders, contractors and customers.
• Desirable: experience supporting inspections programmes or compliance assurance.

Responsibilities

• Support estate compliance activities across the estate, acting as a central coordination point for records, evidence and assurance processes.
• Maintain and update compliance certification, inspection records and supporting documentation within CAFM and associated systems.
• Assist in the coordination of the Estate inspections programme with internal teams and service providers.
• Support tracking, escalation and closure of inspection actions with proper documentation.
• Provide monthly delivery of the Vacant Available inspections programme with complete records and safe properties.
• Manage Keystone uploads and rental space reassignments, ensuring accurate alignment with operations.
• Assist with data quality and system improvements in Estate systems.
• Produce regular compliance, inspection and performance reports for Quality & Assurance Lead.
• Maintain audit trails to support audits and external scrutiny.
• Support the Quality Management System (QMS), including document control and version management.

Skills

Estate coordination

FM systems experience

Data quality & reporting

Organisational skills

Stakeholder communication

Tools

CAFM systems

Keystone

QMS documentation

Job description

The Arch Company is seeking an Estates Co-ordinator on a 12 month FTC to join the Operations team in London. The role supports the Quality & Assurance Lead in estate management compliance, inspections, quality assurance and governance activities across the estate.

As a central coordination point, you will administer, track and report on compliance evidence, inspections and estate processes, working with internal teams, service partners and stakeholders to keep records accurate and auditable.