EPC Project Administrator & Logistics Coordinator

Renvolt Energy; England; On-site; GBP 25,000 - 42,000; Full time

Job summary

Renvolt Energy seeks an Administrative Assistant to support the UK EPC construction team with project administration, purchasing workflows and records management. The role focuses on diary management, meeting coordination, and ensuring smooth logistics across sites.

You will handle document control, supplier onboarding, and invoicing support while maintaining confidentiality and contributing to process improvements. A driving licence and English fluency are expected.

Qualifications

• Minimum 3 years of experience in an administrative, project support or site administration role.
• Experience in EPC, infrastructure or renewable energy projects is a plus.
• Proficiency with purchase workflows, invoice processing and records management.
• Experience with ERP/procurement systems is desirable (IFS, SAP or equivalent).
• Proficiency in Microsoft Office Tools.

Responsibilities

• Provide administrative and organizational support to the Regional EPC Manager, EPC Portfolio Manager, and UK project teams.
• Manage diaries, schedule meetings, workshops and project reviews, prepare agendas, record minutes, and follow up on action items.
• Maintain project filing systems and ensure accurate storage of project documentation, contracts, correspondence, permits, reports, and records.
• Raise purchase requisitions/orders, track receipts, support invoice matching, payment queries, and coordinate with Finance and Procurement.
• Maintain trackers for purchase orders, invoices, project costs, commitments, deliveries, and project actions.
• Coordinate travel, accommodation, site visits, meeting facilities, deliveries, couriers, and other project logistics.
• Support site setup and closeout activities, including offices, utilities, IT equipment, vehicles, consumables, and inventory management.
• Assist EPC team onboarding/offboarding, access management, equipment allocation, timesheets, attendance records, and general workforce administration.
• Coordinate and maintain supplier and subcontractor documentation, including insurance, HSE, training, and compliance records.
• Support monthly project and financial closing activities by ensuring all administrative, cost, invoice, and accrual documentation is complete and available.
• Act as the first point of contact for routine administrative queries from project personnel, suppliers, and visitors, escalating issues when required.
• Drive administrative process improvements, standardize trackers and filing practices, and provide additional support during periods of high project activity.

Skills

Organisational skills

Attention to detail

Communication skills

Independent work

Stakeholder management

Confidential handling

Education

Business Administration degree

Tools

ERP systems

IFS

SAP

Microsoft Office

Job description

Renvolt Energy seeks an Administrative Assistant to support the UK EPC construction team with project administration, purchasing workflows and records management. The role focuses on diary management, meeting coordination, and ensuring smooth logistics across sites.

You will handle document control, supplier onboarding, and invoicing support while maintaining confidentiality and contributing to process improvements. A driving licence and English fluency are expected.