Administrative Coordinator — Renewable EPC Projects

Voltalia; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Renvolt, a renewable energy EPC provider, is seeking an Administrative Assistant to support the UK EPC team in London. The role focuses on delivering efficient administrative, logistical and project-related support to keep timelines and documentation on track.

You will manage calendars, prepare meetings, handle records, process purchase orders and coordinate travel, while ensuring compliance and process improvements across the portfolio.

Qualifications

• Vocational qualification, diploma or degree in Business Administration, Office Management, Project Administration or a related field is preferred (equivalent relevant experience will also be considered).
• Minimum 3 years of experience in an administrative, project support or site administration role (experience in EPC, infrastructure or renewable energy projects is a plus).
• Good understanding of project administration, purchasing workflows, invoice processing, records management and basic cost tracking.
• Experience with ERP/procurement systems is desirable (IFS, SAP or equivalent experience is aplus).
• Proficiency in Microsoft Office Tools.
• Ability to prepare clear meeting minutes, trackers, reports and professional written correspondence.
• Professional fluency in English, both written and spoken.
• Full UK driving licence and occasional travel availability may be required, although this is expected to be infrequent.

Responsibilities

• Provide administrative and organizational support to the Regional EPC Manager, EPC Portfolio Manager, and UK project teams.
• Manage diaries, schedule meetings, workshops and project reviews, prepare agendas, record minutes, and follow up on action items.
• Maintain project filing systems and ensure accurate storage of project documentation, contracts, correspondence, permits, reports, and records.
• Raise purchase requisitions/orders, track receipts, support invoice matching, payment queries, and coordinate with Finance and Procurement.
• Maintain trackers for purchase orders, invoices, project costs, commitments, deliveries, and project actions.
• Coordinate travel, accommodation, site visits, meeting facilities, deliveries, couriers, and other project logistics.
• Support site setup and closeout activities, including offices, utilities, IT equipment, vehicles, consumables, and inventory management.
• Assist EPC team onboarding/offboarding, access management, equipment allocation, timesheets, attendance records, and general workforce administration.
• Coordinate and maintain supplier and subcontractor documentation, including insurance, HSE, training, and compliance records.
• Support monthly project and financial closing activities by ensuring all administrative, cost, invoice, and accrual documentation is complete and available.
• Act as the first point of contact for routine administrative queries from project personnel, suppliers, and visitors, escalating issues when required.
• Drive administrative process improvements, standardize trackers and filing practices, and provide additional support during periods of high project activity.

Skills

Highly organised

Attention to detail

Communication skills

Stakeholder management

Discretion and confidentiality

Education

Office Administration/Business Administration degree or diploma

Tools

IFS

SAP

Microsoft Office

Job description

Renvolt, a renewable energy EPC provider, is seeking an Administrative Assistant to support the UK EPC team in London. The role focuses on delivering efficient administrative, logistical and project-related support to keep timelines and documentation on track.

You will manage calendars, prepare meetings, handle records, process purchase orders and coordinate travel, while ensuring compliance and process improvements across the portfolio.