ENT Medical Secretary/PA

St George's University Hospitals; Tooting; On-site; GBP 25,000 - 32,000; Full time

Job summary

St George's University Hospitals is seeking a capable secretarial professional to provide senior-level administrative support within the ENT department. You will support Consultants and clinical teams, handling complex documents, reports and meeting minutes with accuracy and clear presentation.

You will maintain an efficient filing system, monitor transcription turnaround times, and liaise with patients, clinicians, and managers to ensure smooth running of the service in a large teaching

Qualifications

• Experience within the NHS is desirable.
• Excellent communication and teamwork skills.
• Ability to liaise with patients, clinicians and managers.

Responsibilities

• Provide comprehensive secretarial and administrative support to Consultants and clinical teams within the department.
• Produce, format and manage complex documents including reports and meeting minutes.
• Maintain an efficient file management system with up-to-date documents and records.
• Monitor the off-site transcription service turnaround times and report issues to the Specialty Manager.

Job description

• Provide comprehensive secretarial and administrative support at a senior level to Consultants and clinical teams within the department.
• Produce, format, and manage complex documents--including reports and minutes of meetings--ensuring clarity, accuracy, and an organised presentation.
• Maintain an efficient file management system, ensuring documents and records are easily accessible and up to date.
• Monitor the functionality and turnaround time of the off-site transcription service, identifying issues promptly and reporting them to the Specialty Manager to maintain service efficiency.
  We are seeking a candidate with experience within the NHS, who is enthusiastic, adaptable, and eager to develop their skills.

The successful applicant will demonstrate excellent communication skills, strong teamworking abilities, and the capability to liaise effectively with patients of all ages, clinicians at all levels, and managers both within the Trust and externally. Time management skills are essential to successfully balance the demands of a busy and varied workload. The ENT Department is committed to delivering high-quality patient care and ensuring positive patient experiences, consistently reflecting the Trust's values.

With over 10,000 dedicated staff caring for patients around the clock, they are the largest healthcare provider in southwest London. Their main site, St George's Hospital in Tooting - one of the country's principal teaching hospitals - is shared with St George's, University of London, which trains medical students and carries out advanced medical research. St George's Hospital also hosts the St George's, University of London and Kingston University Faculty of Health and Social Care Sciences, which is responsible for training a wide range of healthcare professionals from across the region. As well as acute hospital services, they provide a wide variety of specialist care and a full range of community services to patients of all ages following integration with Community Services Wandsworth in 2010. St George's University Hospitals NHS Foundation Trust serves a population of 1.3 million across southwest London. A large number of services, such as cardiothoracic medicine and surgery