Engineering Project Support Specialist

Sonovision UK - Ortec Group; Chester; On-site; GBP 22,000 - 30,000; Full time

Job summary

Sonovision UK is seeking a Project Administrator to provide administrative and coordination support to the Head of Project Delivery and Project Manager across multiple technical projects.

You will maintain documentation, support reporting, coordinate communications, and help the team stay organised and on schedule, with experience in engineering, aerospace or manufacturing environments.

Qualifications

• Essential previous experience in an administrative or project support role.
• Strong organisational skills with ability to manage multiple priorities.
• High attention to detail and accuracy in documentation.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong communication skills, written and verbal.
• Experience supporting projects in engineering, aerospace, manufacturing, or technical environments.
• Desirable familiarity with project management tools (e.g. MS Project, Smartsheet).
• Understanding of project management principles (scheduling, risk tracking, reporting).
• Experience with document control or quality systems.

Responsibilities

• Maintain and update project documentation including schedules, trackers, reports, and action logs
• Support the preparation and upkeep of Work Breakdown Structures (WBS), SOPs, and project filings
• Coordinate project meetings (internal and external), including scheduling, agenda preparation, and minute-taking
• Track project actions, risks, and issues, ensuring updates are captured and communicated
• Support document control processes, ensuring files are accurate, up to date, and stored correctly
• Assist with weekly and monthly reporting; maintain dashboards and trackers for budgets, timelines, resource allocation
• Liaise with internal stakeholders and external suppliers to gather information and follow up on actions
• Support preparation of client-facing documentation, presentations, and reports

Skills

Organisational skills

Communication skills

Attention to detail

Team collaboration

Confidentiality

Tools

Microsoft Office

MS Project

Smartsheet

Document control systems

Job description

Sonovision UK is seeking a Project Administrator to provide administrative and coordination support to the Head of Project Delivery and Project Manager across multiple technical projects.

You will maintain documentation, support reporting, coordinate communications, and help the team stay organised and on schedule, with experience in engineering, aerospace or manufacturing environments.