Project Administrator

Sonovision UK - Ortec Group; Chester; On-site; GBP 22,000 - 30,000; Full time

Job summary

Sonovision UK is seeking a Project Administrator to provide administrative and coordination support to the Head of Project Delivery and Project Manager across multiple technical projects.

You will maintain documentation, support reporting, coordinate communications, and help the team stay organised and on schedule, with experience in engineering, aerospace or manufacturing environments.

Qualifications

• Essential previous experience in an administrative or project support role.
• Strong organisational skills with ability to manage multiple priorities.
• High attention to detail and accuracy in documentation.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong communication skills, written and verbal.
• Experience supporting projects in engineering, aerospace, manufacturing, or technical environments.
• Desirable familiarity with project management tools (e.g. MS Project, Smartsheet).
• Understanding of project management principles (scheduling, risk tracking, reporting).
• Experience with document control or quality systems.

Responsibilities

• Maintain and update project documentation including schedules, trackers, reports, and action logs
• Support the preparation and upkeep of Work Breakdown Structures (WBS), SOPs, and project filings
• Coordinate project meetings (internal and external), including scheduling, agenda preparation, and minute-taking
• Track project actions, risks, and issues, ensuring updates are captured and communicated
• Support document control processes, ensuring files are accurate, up to date, and stored correctly
• Assist with weekly and monthly reporting; maintain dashboards and trackers for budgets, timelines, resource allocation
• Liaise with internal stakeholders and external suppliers to gather information and follow up on actions
• Support preparation of client-facing documentation, presentations, and reports

Skills

Organisational skills

Communication skills

Attention to detail

Team collaboration

Confidentiality

Tools

Microsoft Office

MS Project

Smartsheet

Document control systems

Job description

Sonovision UK is a leading provider of Engineering Support Services to clients. Our experts help our clients in the Energy, Aerospace, Military and Commercial Sectors achieve time-to-market objectives and cost goals.

The role

:
The Project Administrator will provide essential administrative and coordination support to the Head of Project Delivery and Project Manager across multiple technical project

s.This role is key to ensuring projects run efficiently by maintaining accurate documentation, supporting reporting activities, coordinating communications, and helping the team stay organised and on schedul

e.

t.
Project Coordination & Administrat

• ionMaintain and update project documentation including schedules, trackers, reports, and action l
• ogsSupport the preparation and upkeep of Work Breakdown Structures (WBS), Standard Operating Procedures (SOPs), and project fi
• lesCoordinate project meetings (internal and external), including scheduling, agenda preparation, and minute-tak
• ingTrack project actions, risks, and issues, ensuring updates are captured and communicated to the t
• eamSupport document control processes, ensuring files are accurate, up to date, and stored correc

tly
Reporting & Data Manage

• mentAssist with weekly and monthly reporting for internal and customer stakehol
• dersMaintain project dashboards and trackers (e.g. budgets, timelines, resource allocat
• ion)Support data collation for performance monitoring and KPI repor
• tingAssist in tracking project budgets, costs, and invoicing inputs where requ

ired
Stakeholder & Communication Su

• pportAct as a central coordination point for communication between project teams (design, manufacturing, procure
• ment)Liaise with internal stakeholders and external suppliers to gather information and follow up on ac
• tionsSupport preparation of client-facing documentation, presentations, and re
• portsAssist with organising customer visits and onsite engagement activ

ities
Commercial & Procurement S

• upportAssist in the preparation of RFQs, tender documentation, and res
• ponsesSupport tracking of supplier information, quotations, and delivery tim
• elinesMaintain accurate records of supplier and commercial documen

tation
Quality, Compliance & HSE

• SupportSupport the maintenance of project records to meet internal quality requi
• rementsAssist with document preparation for audits, reviews, and validation act
• ivitiesSupport HSE documentation, logs, and administration act
• ivitiesEnsure records are stored in line with company procedures and retention requi

rements
General Team

• SupportProvide day-to-day administrative support to the Head of Project Delivery and Project
• ManagerHelp coordinate team activities, onboarding of new project team members, and resource
• trackingContribute to continuous improvement by identifying opportunities to streamline administration p

rocesses
To be considered for this op

• 
  EssentialPrevious experience in an administrative or project su
• pport roleStrong organisational skills with the ability to manage multiple
• prioritiesHigh attention to detail and accuracy in doc
• umentationProficient in Microsoft Office (Excel, Word, PowerPoint
• , Outlook)Strong communication skills, both written
• and verbalExperience supporting projects in engineering, aerospace, manufacturing, or technical en
• s
  DesirableFamiliarity with project management tools (e.g. MS Project, Smartsheet,
• or similar)Understanding of project management principles (e.g. scheduling, risk tracking,
• reporting)Experience with document control or qual

ity systems
Behaviours &

• ; AttributesProactive and self-motivated with a “can-
• do” approachComfortable working in a fast-paced, evolving project
• environmentCollaborative team player with strong interper
• sonal skillsAble to handle confidential and sensitive information a
• ppropriatelyWillingness to learn and develop within proj