Engineering Project Administrator

Schindler Management Ltd.; Addlestone; On-site; GBP 27,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

25 days’ annual leave + bank holidays,

6% employer pension contribution

Life assurance

Private medical insurance

Employee Assistance Programme

Free eye tests and eyewear discounts

Tech and Cycle to Work schemes

Learning and development

Job summary

Schindler Ltd (UK) is seeking a Project Administrator to provide essential administrative support to the New Installations and Modernisation teams. The role covers from order placement through to completion and customer handover, on a 12-month fixed term contract for maternity leave.

Collaborate with sales, project management, engineering and logistics to ensure accurate coordination, documentation and timely delivery, while handling invoicing, timesheets and project documentation with a strong

Qualifications

• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Proactive and positive approach to work.
• Good IT skills and confidence using Microsoft Office applications.
• Ability to learn new systems quickly.
• Strong relationship-building and customer-focused mindset.

Responsibilities

• Providing administrative support to the New Installations and Modernisation sales and fulfilment teams
• Coordinating material requests and purchase orders with engineering, logistics and project delivery teams
• Carrying out project booking and order validation checks, ensuring information is complete and accurate
• Processing and maintaining project orders within company systems
• Supporting material planning activities and assisting with special material requests
• Managing project documentation and maintaining accurate document control records
• Creating health and safety packs, site folders, handover documentation and owner manuals
• Uploading and maintaining project documentation within company systems
• Supporting project handovers by ensuring all required documentation is completed and available
• Raising invoices and supporting billing activities for installation and modernisation projects
• Processing engineers' timesheets and maintaining accurate workforce records
• Producing and updating lift layout drawings using company systems and project documentation
• Reviewing project information from sales and project teams, identifying discrepancies and resolving issues proactively
• Processing project variations, amendments and cancellations while maintaining accurate project records
• Building effective working relationships with colleagues across sales, engineering, logistics and fulfilment functions

Skills

IT skills

Organisational skills

Attention to detail

Verbal and written communication

Proactive attitude

Problem-solving

Multitasking

Teamwork / relationship-building

Learning new systems

Tools

SAP

Job description

Schindler Ltd (UK) is seeking a Project Administrator to provide essential administrative support to the New Installations and Modernisation teams. The role covers from order placement through to completion and customer handover, on a 12-month fixed term contract for maternity leave.

Collaborate with sales, project management, engineering and logistics to ensure accurate coordination, documentation and timely delivery, while handling invoicing, timesheets and project documentation with a strong