Project Administrator

Schindler Management Ltd.; Addlestone; On-site; GBP 27,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

25 days’ annual leave + bank holidays,

6% employer pension contribution

Life assurance

Private medical insurance

Employee Assistance Programme

Free eye tests and eyewear discounts

Tech and Cycle to Work schemes

Learning and development

Job summary

Schindler Ltd (UK) is seeking a Project Administrator to provide essential administrative support to the New Installations and Modernisation teams. The role covers from order placement through to completion and customer handover, on a 12-month fixed term contract for maternity leave.

Collaborate with sales, project management, engineering and logistics to ensure accurate coordination, documentation and timely delivery, while handling invoicing, timesheets and project documentation with a strong

Qualifications

• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Proactive and positive approach to work.
• Good IT skills and confidence using Microsoft Office applications.
• Ability to learn new systems quickly.
• Strong relationship-building and customer-focused mindset.

Responsibilities

• Providing administrative support to the New Installations and Modernisation sales and fulfilment teams
• Coordinating material requests and purchase orders with engineering, logistics and project delivery teams
• Carrying out project booking and order validation checks, ensuring information is complete and accurate
• Processing and maintaining project orders within company systems
• Supporting material planning activities and assisting with special material requests
• Managing project documentation and maintaining accurate document control records
• Creating health and safety packs, site folders, handover documentation and owner manuals
• Uploading and maintaining project documentation within company systems
• Supporting project handovers by ensuring all required documentation is completed and available
• Raising invoices and supporting billing activities for installation and modernisation projects
• Processing engineers' timesheets and maintaining accurate workforce records
• Producing and updating lift layout drawings using company systems and project documentation
• Reviewing project information from sales and project teams, identifying discrepancies and resolving issues proactively
• Processing project variations, amendments and cancellations while maintaining accurate project records
• Building effective working relationships with colleagues across sales, engineering, logistics and fulfilment functions

Skills

IT skills

Organisational skills

Attention to detail

Verbal and written communication

Proactive attitude

Problem-solving

Multitasking

Teamwork / relationship-building

Learning new systems

Tools

SAP

Job description

As a Project Administrator, you'll provide essential administrative support to our New Installations and Modernisation teams, helping projects progress smoothly from order placement through to completion and customer handover. This is a 12-month fixed term contract covering maternity leave and would suit an experienced administrator or a highly organised, computer-literate individual looking to develop a career within a busy engineering and project environment. Working closely with sales, project management, engineering and logistics teams, you'll play a key role in ensuring projects are accurately coordinated, well documented and delivered efficiently.

Your main responsibilities

• Providing administrative support to the New Installations and Modernisation sales and fulfilment teams
• Coordinating material requests and purchase orders with engineering, logistics and project delivery teams
• Carrying out project booking and order validation checks, ensuring information is complete and accurate
• Processing and maintaining project orders within company systems
• Supporting material planning activities and assisting with special material requests
• Managing project documentation and maintaining accurate document control records
• Creating health and safety packs, site folders, handover documentation and owner manuals
• Uploading and maintaining project documentation within company systems
• Supporting project handovers by ensuring all required documentation is completed and available
• Raising invoices and supporting billing activities for installation and modernisation projects
• Processing engineers' timesheets and maintaining accurate workforce records
• Producing and updating lift layout drawings using company systems and project documentation
• Reviewing project information from sales and project teams, identifying discrepancies and resolving issues proactively
• Processing project variations, amendments and cancellations while maintaining accurate project records
• Building effective working relationships with colleagues across sales, engineering, logistics and fulfilment functions

Key qualifications

• Supporting additional administrative and coordination activities as required by the business
• Good IT skills and confidence using Microsoft Office applications
• Ability to learn new systems and processes quickly
• Strong organisational skills with the ability to manage multiple tasks and priorities
• Excellent attention to detail and accuracy
• Strong verbal and written communication skills
• A proactive and positive approach to work
• Good problem-solving skills and the ability to identify and resolve issues
• Ability to work effectively both independently and as part of a teamStrong relationship-building skills and a customer-focused mindset

Desirable

• Previous experience in an administration, project support, customer service, scheduling or coordination role
• Experience using SAP or similar business systems
• Experience within an engineering, construction, manufacturing, logistics or building services environment
• Knowledge of lift, escalator, installation or modernisation projects

We welcome applications from candidates at all stages of their careers. Whether you already have administrative experience or are looking for an opportunity to develop your skills in a professional office environment, we'd love to hear from you.

At Schindler Ltd (UK), our elevators, escalators, and moving walks safely transport more than two billion people every day through buildings, airports, railway stations, and other transportation hubs around the world. As part of the Schindler team, you'll discover meaningful work that enhances the quality of life for communities and helps make places more accessible, inclusive, and sustainable for all. We combine innovation, safety, and high ethical standards, fostering a culture of respect for one another and for the world around us. By joining us, you become part of a global success story while contributing to local communities and shaping the future of urban mobility. Together, we continue a proud legacy of excellence and innovation that began in 1874.

When you join Schindler, you'll be rewarded with a competitive package designed to support your wellbeing, career development and work-life balance, including:

• Competitive salary
• 25 days' annual leave plus bank holidays, with an additional paid volunteering day each year
• Company pension with a 6% employer contribution
• Comprehensive life assurance
• Enhanced family leave
• Private medical insurance, including 24/7 virtual GP access
• Employee Assistance Programme offering confidential wellbeing and support services
• Free eye tests and discounted eyewear
• Access to employee benefits, including Tech and Cycle to Work schemes, plus exclusive retailer discounts
• Ongoing learning, professional development and access to local and global talent programmes

We Elevate… Your Career Become part of our team, help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow. Are you ready to embark on a new journey?

At Schindler Group we value inclusion and diversity, and practise equity to create equal opportunities for all. We endeavour that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, colour, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health or disability.