Engineering Project Administrator – 12-Month FTC

Schindler Ltd (UK); Addlestone; On-site; GBP 27,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

25 days annual leave + bank holidays +

Company pension with 6% employer cont.

Life assurance

Private medical insurance & 24/7 GP

Employee Assistance Programme

Eye tests and discounts on eyewear

Tech and Cycle to Work schemes

Job summary

Schindler Ltd (UK) in Addlestone, England, is hiring a Project Administrator on a 12-month FTC to support New Installations and Modernisation teams. You will coordinate orders, maintain documentation and help the project flow from order to handover.

The role requires strong IT skills, excellent organisation, and the ability to work across engineering, logistics and sales. A proactive, teamwork-oriented mindset is essential for success.

Qualifications

• Good IT skills and confidence using Microsoft Office applications
• Ability to learn new systems and processes quickly
• Strong organisational skills with the ability to manage multiple tasks and priorities
• Excellent attention to detail and accuracy
• Strong verbal and written communication skills
• A proactive and positive approach to work
• Good problem-solving skills and the ability to identify and resolve issues
• Ability to work effectively both independently and as part of a team
• Strong relationship-building skills and a customer-focused mindset

Responsibilities

• Providing administrative support to the New Installations and Modernisation sales and fulfilment teams
• Coordinating material requests and purchase orders with engineering, logistics and project delivery teams
• Carrying out project booking and order validation checks, ensuring information is complete and accurate
• Processing and maintaining project orders within company systems
• Supporting material planning activities and assisting with special material requests
• Managing project documentation and maintaining accurate document control records
• Creating health and safety packs, site folders, handover documentation and owner manuals
• Uploading and maintaining project documentation within company systems
• Supporting project handovers by ensuring all required documentation is completed and available
• Raising invoices and supporting billing activities for installation and modernisation projects
• Processing engineers' timesheets and maintaining accurate workforce records
• Producing and updating lift layout drawings using company systems and project documentation
• Reviewing project information from sales and project teams, identifying discrepancies and resolving issues proactively
• Processing project variations, amendments and cancellations while maintaining accurate project records
• Building effective working relationships with colleagues across sales, engineering, logistics and fulfilment functions
• Supporting additional administrative and coordination activities as required by the business

Skills

Microsoft Office

Organisational skills

Attention to detail

Communication skills

Proactive

Problem-solving

Teamwork

IT literacy

Multitasking

Tools

Microsoft Office

Job description

Schindler Ltd (UK) in Addlestone, England, is hiring a Project Administrator on a 12-month FTC to support New Installations and Modernisation teams. You will coordinate orders, maintain documentation and help the project flow from order to handover.

The role requires strong IT skills, excellent organisation, and the ability to work across engineering, logistics and sales. A proactive, teamwork-oriented mindset is essential for success.