Project Admin for Engineering Installations (12-Month FTC)

Schindler; United Kingdom; Remote; GBP 23,000 - 28,000; Full time

Benefits offered by this job

25 days annual leave

Company pension 6%

Enhanced family leave

Private medical insurance

Employee Assistance Programme

Free eye tests

Tech and Cycle to Work schemes

Exclusive retailer discounts

Ongoing learning and development

Job summary

Schindler Group in Addlestone, England, United Kingdom, is seeking a Project Administrator for a 12-month fixed-term contract to support New Installations and Modernisation teams from order placement to handover. The role requires strong admin experience and proficiency with SAP, with close collaboration across sales, engineering and logistics to keep projects on track.

You will coordinate material requests, process orders, maintain records, and support invoicing and handovers.

Qualifications

• Good IT skills and ability to learn new systems quickly.
• Ability to learn new systems and processes quickly.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• A proactive and positive approach to work.
• Good problem-solving skills and the ability to identify and resolve issues.
• Ability to work effectively both independently and as part of a team.
• Strong relationship-building skills and a customer-focused mindset.
• Previous experience in an administration, project support, customer service, scheduling or coordination role.
• Experience using SAP or similar business systems.
• Experience within an engineering, construction, manufacturing, logistics or building services environment.
• Knowledge of lift, escalator, installation or modernisation projects

Responsibilities

• Providing administrative support to the New Installations and Modernisation sales and fulfilment teams.
• Coordinating material requests and purchase orders with engineering, logistics and project delivery teams.
• Carrying out project booking and order validation checks, ensuring information is complete and accurate.
• Processing and maintaining project orders within company systems.
• Supporting material planning activities and assisting with special material requests.
• Managing project documentation and maintaining accurate document control records.
• Creating health and safety packs, site folders, handover documentation and owner manuals.
• Uploading and maintaining project documentation within company systems.
• Supporting project handovers by ensuring all required documentation is completed and available.
• Raising invoices and supporting billing activities for installation and modernisation projects.
• Processing engineers' timesheets and maintaining accurate workforce records.
• Producing and updating lift layout drawings using company systems and project documentation.
• Reviewing project information from sales and project teams, identifying discrepancies and resolving issues proactively.
• Processing project variations, amendments and cancellations while maintaining accurate project records.
• Building effective working relationships with colleagues across sales, engineering, logistics and fulfilment functions.
• Supporting additional administrative and coordination activities as required by the business

Skills

Good IT skills

Microsoft Office

Organisational skills

Attention to detail

Communication skills

Proactive attitude

Problem-solving

Teamwork

SAP experience

Administration experience

Tools

SAP

Job description

Schindler Group in Addlestone, England, United Kingdom, is seeking a Project Administrator for a 12-month fixed-term contract to support New Installations and Modernisation teams from order placement to handover. The role requires strong admin experience and proficiency with SAP, with close collaboration across sales, engineering and logistics to keep projects on track.

You will coordinate material requests, process orders, maintain records, and support invoicing and handovers.