Engineering Administrator

Spire Healthcare Group; Southampton; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

35 days annual leave

Pension - employer/employee

'Spire for you' rewards platform

Bupa wellness screening

Private medical insurance

Life assurance

Job summary

Spire Southampton Hospital is recruiting an Engineering Administrator to join the engineering service on a 6-month fixed term contract, full-time 37.5 hours per week. The role involves administering engineering documentation, maintaining the CMMS (Pirana) and HS21 records, and supporting policy updates with the Facilities team.

You will upload information to Pirana, update trackers, and assist with planned maintenance scheduling while helping to ensure compliance with regulatory requirements and

Qualifications

• Experience in a similar administration role.
• Knowledge of building services.
• Ability to prioritise demands against resources.
• Ability to develop objectives aligned with business plans.
• Ability to negotiate service levels and local contracts with suppliers.
• Ability to assure hospital compliance with changing legislation.
• Healthcare knowledge desirable but not essential.
• Excellent interpersonal and communication skills.
• Ability to build relationships with all customer groups.
• Highly literate and numerate.

Responsibilities

• Ensure documentation for the Engineering audit is up to date and filed correctly.
• Maintain HS21 contractor documentation and upload to the CMMS.
• Support Facilities Manager by keeping policies up to date.
• Upload relevant information onto Pirana and keep trackers current.
• Assist Equipment Co-ordinator when off-site to maintain medical equipment.
• Record and schedule new equipment and services for planned maintenance on the CMMS.
• Keep hospital asset registers updated to keep plant and equipment visible.

Skills

Admin experience

Building services knowledge

Prioritisation

Objective setting

Negotiation with suppliers

Regulatory compliance awareness

Interpersonal & communication

Relationship building

Literacy & numeracy

Tools

Pirana CMMS

HS21 documentation process

Job description

Engineering Administrator Private Hospital Admin 6 months Fixed Term contract Full-time-37.5 hours per week

Spire Southampton Hospital is recruiting for an experienced Administrator to join the engineering service within the hospital. This is a 6-month Fixed term contract working full-time hours.

Spire Southampton Hospital offers world-class care, and is part of one of the UK's most respected private hospital groups. With a full multidisciplinary medical team, you can get fast access to expert healthcare, from consultations and diagnosis to personalised treatments and as much aftercare as you clinically need.

Duties and responsibilities:

• To Ensure that all documentation required for the Engineering audit is up to date and filled in the correct location.
• To ensure that all HS21 contractor documentation is up to date and signed off by the Facilities Manager and filled correctly - including upload to the CMMS system.
• Support the facilities Manager in ensuring all Facilities policies are up to date with the relevant information in.
• Ensure all relevant information is uploaded onto Pirana.
• Ensure all facilities trackers are kept up to date.
• Supporting the Equipment coordinator on when not on site to ensure the upkeep on the medical equipment.
• To record and schedule all new equipment and services for planned maintenance on the network CMMS. Ensure continual update of hospital asset registers to keep all plant and equipment visible to the site and the network.

Who we're looking for:

• Previous experience in a similar administration role is essential
• Knowledge of building services
• Able to prioritise demands against resources
• Able to develop objective in line with corporate/local business plans
• Able to negotiate service levels and also local contracts with external suppliers
• Able to assure hospital compliance with changing legislation
• Healthcare knowledge is desirable but not essential
• Excellent interpersonal and communication skills, including listening and negotiation skills.
• Ability to build relationships with all customer groups
• Highly literate and numerate

Working Hours: Full-time 37.5 hours Monday-Friday 8am-4pm OR 9am-5pm

Contract Type: 6 months fixed term contract

Benefits

• 35 days annual leave inclusive of bank holidays
• Employer and employee contributory pension with flexible retirement options
• 'Spire for you' reward platform - discount and cashback for over 1000 retailers
• Free Bupa wellness screening
• Private medical insurance
• Life assurance

Our Values

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

Closing Date: If we have received sufficient applications, this date may be brought forward.

For us, it's more than just treating patients; it's about looking after people.

About Us

Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services

We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated 'Good' or 'Outstanding' by the Regulators; these are sector leading standards