Engineering Admin Specialist – Hospital Facilities (6‑Month)

Spire Healthcare Group; Southampton; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

35 days annual leave

Pension - employer/employee

'Spire for you' rewards platform

Bupa wellness screening

Private medical insurance

Life assurance

Job summary

Spire Southampton Hospital is recruiting an Engineering Administrator to join the engineering service on a 6-month fixed term contract, full-time 37.5 hours per week. The role involves administering engineering documentation, maintaining the CMMS (Pirana) and HS21 records, and supporting policy updates with the Facilities team.

You will upload information to Pirana, update trackers, and assist with planned maintenance scheduling while helping to ensure compliance with regulatory requirements and

Qualifications

• Experience in a similar administration role.
• Knowledge of building services.
• Ability to prioritise demands against resources.
• Ability to develop objectives aligned with business plans.
• Ability to negotiate service levels and local contracts with suppliers.
• Ability to assure hospital compliance with changing legislation.
• Healthcare knowledge desirable but not essential.
• Excellent interpersonal and communication skills.
• Ability to build relationships with all customer groups.
• Highly literate and numerate.

Responsibilities

• Ensure documentation for the Engineering audit is up to date and filed correctly.
• Maintain HS21 contractor documentation and upload to the CMMS.
• Support Facilities Manager by keeping policies up to date.
• Upload relevant information onto Pirana and keep trackers current.
• Assist Equipment Co-ordinator when off-site to maintain medical equipment.
• Record and schedule new equipment and services for planned maintenance on the CMMS.
• Keep hospital asset registers updated to keep plant and equipment visible.

Skills

Admin experience

Building services knowledge

Prioritisation

Objective setting

Negotiation with suppliers

Regulatory compliance awareness

Interpersonal & communication

Relationship building

Literacy & numeracy

Tools

Pirana CMMS

HS21 documentation process

Job description

Spire Southampton Hospital is recruiting an Engineering Administrator to join the engineering service on a 6-month fixed term contract, full-time 37.5 hours per week. The role involves administering engineering documentation, maintaining the CMMS (Pirana) and HS21 records, and supporting policy updates with the Facilities team.

You will upload information to Pirana, update trackers, and assist with planned maintenance scheduling while helping to ensure compliance with regulatory requirements and