Engineering Administrator

Candidate Experience site; Nottingham; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

35 days annual leave

Pension scheme

Private medical insurance

Life assurance

Bupa wellness screening

Spire for you rewards

Job summary

Spire Nottingham Hospital is seeking an Engineering Administrator to join the team on a full-time permanent basis. You will support the Engineering Manager with compliance, asset registers, and CMMS documentation, ensuring timely maintenance and audit readiness.

You will lead administrative tasks across building services and equipment, coordinate spares and contractor records, and help deliver KPI targets while upholding Spire policies and patient safety.

Qualifications

• Experience in administration within a facilities/engineering context.
• Ability to manage documentation for audits and compliance.
• Strong organisation skills with attention to detail.

Responsibilities

• Support the Engineering Manager with compliance and audit readiness.
• Maintain asset registers and schedule maintenance on the CMMS.
• Coordinate spares, services, and contractor documentation.

Skills

Administration experience

Healthcare environment

Education

None specified

Tools

CMMS

Pirana

AMAT

Job description

Spire Nottingham Hospital has an exciting opportunity for an Engineering Administrator to join the team on a full-time permanent basis.

Duties and responsibilities:

The Engineering Supervisor is a key member of the Engineering who is instrumental in ensuring compliance with all current legislation and Spire policies regarding the Estate management.

The core responsibilities of the Engineering Supervisor.

Compliance and efficiency:

• To maintain grounds, building fabric, building services and all hospital equipment in a cost-effective manner, whilst ensuring minimal asset downtime thus maximising the utilisation of the facility. All aspects must ensure compliance to related regulations and Spire policy.

Engagement:

• To effectively lead the Engineering team to build engaged individuals who provide efficient and consistent ways of working in line with the Spire Healthcare values and behaviours.

Performance:

• To manage the day-to-day performance of the team to deliver the Key Performance Indicators.
• To ensure that all documentation required for the Engineering audit is up to date and filled in the correct location.
• To ensure that all contractor documentation is up to date and signed off by the Engineering Manager and filled correctly – including upload to the CMMS system.
• Support the Engineering Manager in ensuring all estates policies are up to date with the relevant information in.
• Ensure all relevant information is uploaded onto Pirana.
• Ensure monitoring is taking place for essential compliance tracking.
• Amat management, ensure that all relevant information is uploaded onto AMAT.
• To record and schedule all new equipment and services for planned maintenance on the network CMMS. Ensure continual update of hospital asset registers to keep all plant and equipment visible to the site and the network.
• To ensure all remedial works identified in infrastructure, plant and equipment inspection reports, are tracked on the facilities tracker system and quotation are received.
• To support the Engineering manager in accurate record keeping and easy retrieval filing of documentation for all services and equipment for audit purposes.
• To support the Engineering manager with managing the ordering of spares, services, and consumables for the Engineering & Facilities department.
• All other general Administrator tasks.
• To be the Hospital Medical Device Manager. This includes asset register management, arranging servicing and remedial works alongside departmental medical device leads.
• Ensure compliance with Clini 53 – Management of Medical Devices and support the Engineering Manager in any audits and actions.

Quality

• To establish, monitor and develop local policies and procedures in conjunction with current Spire Policy, HTM and Code of Practices.
• To work in accordance with Health & Safety legislation and Spire H&S policies.
• To feedback contractor performance issues of any centrally negotiated contracts.

Any other duties

• The post holder may be required to hold other roles as required by the business to ensure compliance to regulation and Spire policy.
• The post holder will be required to provide training to the hospital teams particular in areas of expertise / responsibility.

Who we're looking for:

• Previous Experience in Administration
• experience in building services management with a track record of success
• Knowledge of building services
• Able to prioritise demands against resources
• Able to develop objective in line with corporate/local business plans
• Able to negotiate service levels and also local contracts with external suppliers
• Able to assure hospital compliance with changing legislation
• Knowledge of the healthcare market

Benefits:

We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• 35 days annual leave inclusive of bank holidays
• Employer and employee contributory pension with flexible retirement options
• ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
• Free Bupa wellness screening
• Private medical insurance
• Life assurance

Our Values:

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion.
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

We commit to our employees’ well-being through work life balance, on-going development, support and reward.

“Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services.”

Our vision is to be recognised as a world class healthcare business bringing together the best people who are dedicated to developing excellent clinical environments and delivering the highest quality patient care.

Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it’s their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.

For us,it's more than just treating patients; it's about looking after people.