Energy Project Assistant: Docs, Tracking & Site Support

Rubicon Consulting; Winchester; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Rubicon Consulting is recruiting a Project Assistant on a 12-month contract in Hampshire. The role supports a Project Manager with administration, document control and progress tracking across the Andover area, requiring a driving licence and access to a vehicle.

Split between the Andover office, home, and site locations, this role keeps delivery moving by ensuring what is due, outstanding, and what is owed is clearly tracked and actioned in a timely manner.

Qualifications

• Experience in project administration on live construction, utilities or energy projects.
• Document control experience including revisions and transmittals.
• Strong Excel skills and ability to chase engineers and subcontractors for information.

Responsibilities

• Maintain project documentation, drawing registers, revision control and filing.
• Produce and issue project reports, trackers and progress updates.
• Manage subcontractor paperwork: timesheets, day works, RFIs and records.
• Support the Project Manager with meeting coordination, minutes and actions.
• Raise and track purchase orders, deliveries and invoices.
• Keep site records, inductions and compliance documentation current.
• Act as first point of contact for project team on admin queries.
• Visit local sites to collect, verify and issue documentation.

Skills

Project administration

Document control

Excel

Coordination

Driving licence

Organisation

Tools

Asite

Viewpoint

SharePoint

Job description

Rubicon Consulting is recruiting a Project Assistant on a 12-month contract in Hampshire. The role supports a Project Manager with administration, document control and progress tracking across the Andover area, requiring a driving licence and access to a vehicle.

Split between the Andover office, home, and site locations, this role keeps delivery moving by ensuring what is due, outstanding, and what is owed is clearly tracked and actioned in a timely manner.