Energy Programme Support Specialist

West Midlands Combined Authority (WMCA); Birmingham; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Local Government Pension Scheme

EV car benefit scheme

Healthcare plans

Discounted gym membership

Cycle to work scheme

Volunteer days

Costco membership

Boundless access to attractions

Eye Care Scheme

Job summary

West Midlands Combined Authority is seeking a Programme Support Officer to provide proactive administrative support to the WMCA Hub, Energy Capital and building retrofit projects, coordinating meetings, maintaining records and supporting project reporting.

This 2-year fixed-term role offers a varied remit across procurement, data management and stakeholder communications, with opportunities to develop skills in a collaborative, outcomes-focused organisation.

Qualifications

• Experience providing high-quality administrative support to senior managers or teams in a busy office environment.
• Experience coordinating meetings, preparing documentation, and taking and distributing minutes or action notes.
• Experience working with internal and external stakeholders at all levels.
• Experience managing multiple shared inboxes and prioritising workloads effectively.
• Experience supporting procurement and finance processes, including raising purchase orders and invoices.
• Experience maintaining accurate records and filing systems in accordance with data protection requirements.

Responsibilities

• Providing effective programme and administrative support across the WMCA Hub, Energy Capital and building retrofit projects.
• Coordinating meetings and events, including diary management, room bookings, materials, action notes and follow-up activity.
• Supporting project reporting by compiling information, maintaining accurate records and working with stakeholders to meet submission deadlines.
• Managing shared inboxes, contact lists, calendars, CRM information and document-management systems, ensuring information is accurate and handled appropriately.
• Supporting financial and procurement activity, including purchase orders, invoices, sales orders, supplier requests, budget reports and payment workflows.
• Identifying practical improvements to administrative systems and processes while providing a professional service to internal colleagues, partners, suppliers and other external stakeholders.

Skills

Administrative support

Meeting coordination

Stakeholder engagement

Data management

Procurement support

Finance processes

Documentation management

Time management

Communication skills

Education

GCSEs in English and Maths

Continuous professional development

Tools

CRM systems

Office software

Job description

West Midlands Combined Authority is seeking a Programme Support Officer to provide proactive administrative support to the WMCA Hub, Energy Capital and building retrofit projects, coordinating meetings, maintaining records and supporting project reporting.

This 2-year fixed-term role offers a varied remit across procurement, data management and stakeholder communications, with opportunities to develop skills in a collaborative, outcomes-focused organisation.