EMEA Events & Administration Coordinator

Colliers International Deutschland Holding GmbH; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading real estate services company seeks a highly organized Events & Administration Coordinator to support the planning and execution of regional events across EMEA. The role combines event coordination with administrative tasks, requiring strong organizational skills and attention to detail. Join a dynamic team where your contributions will be valued and recognized, and help create memorable experiences for clients and stakeholders.

Qualifications

• Experience in event coordination and/or administrative roles preferred.
• Strong proficiency in Microsoft Office Suite.
• Ability to engage with diverse stakeholders.

Responsibilities

• Assist in coordinating various events including trade shows and workshops.
• Provide administrative support to the Events Manager and Practice Groups Manager.
• Manage event logistics and communications.

Skills

Organizational skills

Attention to detail

Communication

Teamwork

Proactive attitude

Education

Degree or relevant experience in event coordination or administration

Tools

Microsoft Office Suite

Virtual event platforms

Job description

Company Description

Colliers is a leading diversified professional services and investment management company.

With operations in 68 countries, our 22,000 enterprising people work collaboratively to provide expert advice to maximize the potential of property and real assets to accelerate the success of our clients, our investors, and our people.

We are at the forefront of the real estate industry, leading the way and backed by an exceptional record of success. We are building for our future – and yours.

We strive to build our business at a competitive pace by augmenting internal growth with smart strategic acquisitions that increase market share, expand service offerings, and extend our geographic reach for the benefit of our clients and shareholders.

For more than 27 years, Colliers has created value for shareholders that has resulted in superior returns and industry growth. Our people also own significant equity in our business, which brings pride of ownership to everything we do. We are passionate, take personal responsibility and always do what's right for our clients, people, and communities.

Job Description

Role Summary:

Colliers are looking for a highly organized, curious, and proactive Events & Administration Coordinator to join our EMEA team. This role blends event coordination with administrative support, playing a vital part in the successful execution of EMEA-wide events and the smooth running of five regional Practice Groups. It offers a dynamic, fast-paced environment where attention to detail, clear communication, and a collaborative mindset are essential.

Key Purpose:

To support the planning, coordination, and delivery of regional events while ensuring the effective administration of EMEA Practice Groups.

Key Responsibilities

Event Support (60%)

• Assist in coordinating a variety of events, including trade shows, learning & development workshops, webinars, and corporate hospitality (some European travel may be required).
• Liaise with suppliers and internal stakeholders across multiple EMEA countries and time zones to ensure timely delivery of event elements.
• Manage event logistics, such as registration, attendee communications, progress tracking, and platform setup.
• Prepare event materials including agendas, PowerPoint presentations, signage, name badges, and internal hub pages or emails.
• Support event logistics such as packing and shipping materials, as needed.

Administrative Support (40%)

• Provide comprehensive administrative support to the Events Manager and Practice Groups Manager.
• Schedule and organise meetings, prepare agendas, and capture accurate meeting minutes.
• Maintain up-to-date databases, contact lists, and team directories.
• Assist with budget monitoring and coordination of internal cost recharges.
• Contribute to internal communications and facilitate coordination among Practice Group members.
• Monitor and respond to queries from shared inboxes.
• Upload and verify information in internal tools and systems.
• Support presentation preparation, including formatting, proofreading, and visual enhancements.

Qualifications

Key Competencies

• Strong organisational and time management skills with the ability to manage multiple priorities effectively.
• Exceptional attention to detail and commitment to high-quality output.
• Confident communicator, both written and verbal, able to engage with a wide range of stakeholders across cultures and time zones.
• Team player with a proactive, can-do attitude and the ability to work independently.
• Adaptable and solution-oriented, with the ability to think strategically while managing day-to-day tasks.
• Enthusiastic, curious, and motivated to learn and grow in a collaborative environment.

Qualifications and Experience

• Previous experience in event coordination and/or administrative roles is preferred; recent graduates with relevant skills and enthusiasm are welcome to apply.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with virtual event platforms (e.g. MS Teams) or email marketing systems (e.g. Marketo) is an advantage but not required.
• Familiarity with working across diverse teams and within different cultural contexts is a plus.

Additional Information

At Colliers we actively promote a culture of inclusivity, collaboration, and mutual respect. Join us and be part of a team where diversity is embraced, and every voice is heard.

What sets Colliers apart from their competition is not what we do, but how we do it. We invest in relationships to create enduring value. Our most valuable asset is our people – we are passionate, take personal responsibility and always do what’s right for our clients. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results.

About You

You are an expert.

You collaborate.

You invest in relationships.

You are enterprising.

You do what’s right.