Elective Admissions Officer

NHS Jobs; United Kingdom; Remote; GBP 21,000 - 25,000; Full time

Job summary

The Newcastle upon Tyne Hospitals NHS Foundation Trust is seeking an Elective Admissions Officer to join the MSK Waiting List Team at the Royal Victoria Infirmary. The role involves managing consultant waiting lists, booking theatre sessions, arranging pre-assessments, and supporting patient pathways to ensure timely access to care.

You will need NVQ Level 3 or equivalent, strong IT skills with MS Office, and excellent communication. Interview date: 19 October 2026.

Qualifications

• NVQ Level 3 or equivalent level qualification or experience.
• Previous administration experience.
• Knowledge of MS Office (Excel, Word & Outlook).
• Operational Experience of Waiting List Management Processes.
• Customer service and call handling experience.

Responsibilities

• Manage designated consultant waiting lists and coordinate booking of theatre sessions.
• Support efficient utilisation of theatre capacity and patient pathways.
• Arrange pre-assessment appointments and perform general administrative duties.
• Liaise with consultants and management teams with professional communication.
• Maintain data quality and ensure patient confidentiality at all times.

Skills

Analytical skills

Numerical skills

Organisational skills

Work under pressure

Education

NVQ Level 3 or equivalent

Tools

MS Office (Excel, Word, Outlook)

Job description

Go back The Newcastle upon Tyne Hospitals NHS Foundation Trust

Elective Admissions Officer

The closing date is 06 October 2026

This is an exciting opportunity to join the MSK Waiting List Team as an Elective Admissions Officer based at the Royal Victoria Infirmary.

The role will involve managing designated consultant waiting lists, coordinating and booking theatre sessions, and supporting the effective utilisation of theatre capacity. You will also be responsible for arranging pre-assessment appointments and undertaking a range of administrative duties to support patient pathways and ensure timely access to care.

• Interview Date Monday 19 October 2026
• 37 Hours 30 Minutes/Week (Monday to Friday)

NO AGENCIES PLEASE

Main duties of the job

You will demonstrate effective organisational and time management skills, alongside good IT skills, including Microsoft Excel and Word. Excellent communication and interpersonal skills are essential, as you will liaise with a range of clinical and administrative colleagues.

You should be educated to NVQ Level 3 (or equivalent) and be enthusiastic, motivated, and committed to delivering a high standard of service. The successful candidate will be flexible to the needs of the team and able to adapt to a busy and changing environment.

About us

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

• Royal Victoria Infirmary (RVI)
• Freeman Hospital
• Newcastle Dental Hospital
• Newcastle Fertility Centre
• Northern Centre for Cancer Care, North Cumbria
• Northern Genetics Service

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

Job responsibilities

The Elective Admissions Administrative Service plays a key role in delivering a systematic and efficient approach to meeting NHS access targets for elective and day case surgery. This includes supporting the delivery of national standards relating to maximum waiting times and facilitating patient choice through effective booking systems.

The post holder will work closely with Consultants and Specialty Management Teams, requiring the ability to manage sensitive information and respond to clinical and operational priorities with confidence and professionalism. A strong understanding of information management and a commitment to data quality are essential to ensure the effective management and monitoring of patient waiting lists.

Through the use of robust booking processes, the service aims to optimise theatre utilisation and support the achievement of NHS patient access targets. The role requires a strong patient-focused approach, ensuring that all written and verbal communication is clear, professional, and compassionate. This will include direct telephone contact with patients to arrange admission dates and provide relevant information regarding their care pathway.

The post holder must maintain strict patient confidentiality at all times, in line with Trust policies and data protection requirements.

Whilst Newcastle Hospitals are a forward thinking and highly innovative organisation, the use of Third-Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity of your individual application or to the recruitment process, we may withdraw your application at any stage of the process.

Person Specification

Qualifications & Education

• NVQ Level 3 or equivalent level qualification or experience

Knowledge & Experience

• Previous administration experience
• Knowledge of MS Office (incl. Excel, Word & Outlook)
• Operational Experience of Waiting List Management Processes
• Knowledge of Trust eRecord system
• Understanding of NHS Waiting list management definitions
• Understanding of the NHS Constitution and NHS Operating Framework
• Customer service and call handling experience

Skills & Abilities

• Analytical and Numerical skills
• Proven organisational skills
• Proficient organisational skills
• Ability to work under pressure and remain calm.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

The Newcastle upon Tyne Hospitals NHS Foundation Trust