Contract Administrator

TN United Kingdom; Bellshill; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in sustainable facilities management is seeking a Contract Administrator for a full-time temporary role in Bellshill. The position involves coordinating administrative tasks, managing subcontractors, and ensuring compliance with service contracts. The ideal candidate will have strong organizational and communication skills, with proficiency in various software applications including SAP and MS Office. A competitive salary and benefits package is offered, along with opportunities for professional development.

Benefits

24 days annual leave (+ public holidays)

Life Cover equivalent to 1.5 times annual salary

Employee discount shopping schemes

Cycle to work scheme

Corporate social responsibility days

Learning opportunities and support programmes

Employee Referral Rewards Scheme

24/7 Employee Assistance Program

Qualifications

• Previous experience within Administration.
• Proficient user of MS Office Applications including Word and Excel.
• Ideally a working knowledge of SAP, Planon and Coupa.

Responsibilities

• Assigning work to soft services providers and ensuring contractual obligations are met.
• Collating meter readings and daily reactive reporting to the client.
• Raising Purchase Orders and receipting invoices with attention to detail.

Skills

Administration

Communication

Organisational Skills

Interpersonal Skills

Tools

SAP

Planon

Coupa

MS Office

Job description

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Equans is looking for a Contract Administrator to join our team based in Bellshill on a temporary basis (9 months). This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package

What will you deliver?

• Assigning work to soft services providers to ensure all consumables, waste, window cleaning, Pest Control, contractual obligations are met fully.
• Collating meter readings, chasing engineers for completion, and associated reporting.
• Daily reactive reporting to the client.
• Assigning subcontractor reactive work orders to the relevant subcontractor.
• Ensuring Sub-contractor Planner is accurately maintained at all times.
• Completion of the monthly client performance dashboard report.
• Raising Purchase Orders and receipting invoices with meticulous attention to detail.
• Problem solving assisting with operational problems and finding a resolution through CAFM systems, Coupa, SAP, Magellan etc.
• Assisting the Account Manager with all aspects of the operation including but not limited to booking travel, organising meetings, completing Spreadsheets and writing performance reports.
• Proficient IT skills; with the ability to use various computer packages proficiently, including, SAP, Planon, Coupa, Word and Excel.(Training on SAP/Planon & Coupa). Also accessing and updating Customers Portals.
• Other administrative duties as required to support business needs.

What can we offer you?

On offer is a competitive salary and benefit package, which includes;

• 24 days annual leave(+ public holidays) - Pro rata.
• Life Cover equivalent to 1.5 timesannual salary.
• Employee discount shopping schemes on major brands and retailers.
• Cycle to work scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

• Previous experience within Administration.
• Proficient user of MS Office Applications including Word and Excel.
• Ideally a working knowledge of SAP, Planon and Coupa, although training will be given on these applications.
• A professional and courteous manner is required at all times; ability to communicate effectively with colleagues, managers and customers.
• Excellent organisational skills; the ability to manage and organise heavy workloads, prioritising relevant business needs.
• Excellent interpersonal skills, the ability to understand and liaise with others.

This role includes a DBS XXX check therefore ability to pass is essential.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15, employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90, employees working on 5 continents and a turnover of 19.2 billion euros in . Equans is a subsidiary of the Bouygues group.

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core valuesAccountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act .

At Equans were committed to delivering a culture where everyones voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans youll find a welcoming and open workplace where youre supported and encouraged to be your true self at work.

Youll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.