Contract Administrator

TN United Kingdom; City of Edinburgh; On-site; GBP 30,000 - 31,000; Full time

Job summary

Ein etabliertes Unternehmen sucht einen erfahrenen Contract Administrator, um ein engagiertes Team in Edinburgh zu unterstützen. Diese spannende Rolle erfordert eine starke organisatorische Fähigkeit und Kundenorientierung, um sicherzustellen, dass alle Wartungs- und Vertragsarbeiten reibungslos ablaufen. Sie werden eng mit dem Contract Manager zusammenarbeiten, um die Einhaltung von Standards zu gewährleisten und hervorragenden Service zu bieten. Wenn Sie eine Leidenschaft für die Verwaltung und eine proaktive Einstellung haben, könnte dies die perfekte Gelegenheit für Sie sein.

Benefits

25 Tage Jahresurlaub plus Feiertage

Betriebliche Altersvorsorge

Regelmäßige Arbeitszeiten (Montag-Freitag, 8-17 Uhr)

Qualifications

• Mindestens 2 Jahre Erfahrung in einer administrativen Rolle, idealerweise im Bereich Facility Management.
• Starke Kundenservice- und Kommunikationsfähigkeiten.

Responsibilities

• Unterstützung des Contract Managers bei der Leistungsberichterstattung und Compliance-Überwachung.
• Betrieb des Helpdesks: Protokollierung und Schließung von Wartungsaufgaben.

Skills

Kundenservice

Kommunikationsfähigkeiten

Microsoft Excel

Finanzberichterstattung

Education

Administrative Erfahrung

IOSH Managing Safely (wünschenswert)

Tools

In-house System

Job description

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Contract Administrator - Edinburgh City Centre - Salary up to £31,000 DOE

CBW is currently recruiting for an experienced and highly organised Contract Administrator to join a busy, site-based facilities team in the heart of Edinburgh. Working closely with the Contract Manager, the successful candidate will play a key role in ensuring the contract achieves 100% compliance across all maintenance, reactive, and quoted works.

Key Responsibilities:

• Support the Contract Manager with performance reporting and compliance tracking.
  
  
• Deliver excellent service by understanding and responding to both internal and external customer needs.
  
  
• Maintain accurate and up-to-date records across internal and external systems.
  
  
• Operate the helpdesk: logging, distributing, and closing reactive maintenance tasks.
  
  
• Keep all maintenance asset documentation compliant with health & safety and contract standards.
  
  
• Assist in the production of monthly contract reports.
  
  
• Raise purchase orders for subcontractors handling annual maintenance and specialist reactive works.
  
  
• Generate and manage quotes through to completion within the in-house system.
  
  
• Ensure full compliance with company policies and procedures.
  
  

Person Specification:

• Minimum of 2 years' experience in an administrative role, ideally within a facilities or maintenance environment.
  
  
• Strong customer service and communication skills, with a professional and proactive approach.
  
  
• Good commercial awareness and experience with financial reporting.
  
  
• Proficient in Microsoft Excel (intermediate to advanced level) and general computer literacy.
  
  
• IOSH Managing Safely qualification (desirable).
  
  

Salary & Benefits:

• Salary up to £30,000 (depending on experience)
  
  
• 25 days annual leave plus bank holidays
  
  
• Company pension scheme
  
  
• Monday - Friday 8am to 5pm (In office)