Event Coordinator and Administrator - Contract

ZipRecruiter; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an enthusiastic events coordinator and administrator to manage a diverse range of activities throughout the year. This role is perfect for someone who thrives in an organized environment and enjoys multitasking. You'll be responsible for liaising with various teams to ensure events run smoothly, from booking venues to coordinating with guests. Strong communication skills and attention to detail are essential for building relationships and achieving business goals. If you are passionate about creating memorable experiences and excel in a dynamic setting, this opportunity is for you.

Qualifications

• 具备良好的组织能力和多任务处理能力。
• 能够有效沟通并解决问题，具备人际交往技巧。
• 流利的中英文听说读写能力。

Responsibilities

• 管理各种活动的筹备与执行，确保顺利进行。
• 与外部嘉宾沟通，确认讲座细节及费用报销。
• 提供行政支持，包括处理信函和安排会议。

Skills

组织能力

沟通能力

多任务处理

人际交往技巧

问题解决能力

Education

相关工作经验

Tools

Microsoft Office

Job description

Job Description

活动协调与行政专员 – 合同工

职位概述

我们正在寻找一位热情、具备团队协作精神的活动协调与行政专员，负责全年在办公场所举办的各类活动。此职位适合擅长细节管理和组织工作的候选人，能够应对繁忙多样的活动日程安排。具备敏锐的细节观察力以及与客户、同事和其他相关方建立并维护良好关系的能力，是胜任此岗位的关键。

主要职责

1. 与内部和外部团队沟通，管理各类活动的筹备与执行工作（例如：场地预订/租赁、发送邀请函、拟定活动流程、现场协调等），确保活动顺利进行并达成业务目标；
2. 与外部嘉宾沟通，确认讲座细节、出行安排及费用报销事项；
3. 组织办公场所的内部活动，例如：茶歇、夏季聚会、圣诞派对等；
4. 管理办公场所的日常运作，确保运营高效、顺畅，并符合公司政策要求；
5. 为员工和管理层提供行政支持，包括处理往来信函、安排会议等；
6. 维护办公用品库存，进行采购并安排付款；
7. 其他事务：根据业务需要处理临时任务和紧急情况，以支持各业务团队。

任职资格

对岗位所需的知识、技能、经验和资质的要求如下：

1. 工作有条理，具备多任务处理能力；
2. 沟通能力强，善于解决问题；
3. 具备良好的人际交往与沟通技巧；
4. 熟练使用 Microsoft Office 办公软件；
5. 中英文听说读写流利是必需条件。

Event Coordinator and Administrator – Contractor

Job Summary

We’re looking for an enthusiastic and collaborative events coordinator and administrator to oversee the year-round program of events throughout the site. This job is suitable for someone who enjoys high levels of detail and organisation, and who can keep on top of a busy and varied schedule of events across the site. A keen eye for detail and an ability to build and maintain relationships with the customers, colleagues and other stakeholders is crucial to succeeding in this role.

Key Responsibilities

• liaise with internal and external teams to manage all event preparations and operations (e.g., venue booking/hire, send invitations, draft programme, run events) and ensure successful achievement of business goals;
• communicate with external guests to confirm details of talks, travel arrangements, and reimbursements;
• organise office events such as coffee breaks, summer parties, Christmas parties;
• manage site operations and daily functions to ensure smooth, efficient operations and compliance with company policies;
• provide administrative support to staff and management, including handling correspondence and scheduling meetings;
• maintain inventory of office supplies, place orders, and arrange payments;
• handle other ad hoc requests and urgent cases to support business teams.

Person Specification

• Well-organized with multi-tasking skills;
• Ability to communicate effectively and solve problems;
• Strong interpersonal and communication skills;
• Good working knowledge of MS Office;
• Proficient in spoken and written English and Mandarin is essential.