Event Coordinator and Administrator - Contract

JR United Kingdom; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A forward-thinking company is seeking an enthusiastic Event Coordinator and Administrator to manage a diverse program of events. This role requires a detail-oriented individual who excels in organization and communication. You will oversee event preparations, manage office operations, and provide administrative support to ensure smooth functioning. The ideal candidate will thrive in a collaborative environment and possess strong interpersonal skills to build relationships with stakeholders. If you are passionate about event management and enjoy a dynamic work atmosphere, this is the perfect opportunity for you.

Qualifications

• Strong organizational and multitasking skills are essential.
• Effective communication skills in English and Mandarin are required.

Responsibilities

• Manage all event preparations and operations with teams.
• Provide administrative support, including scheduling meetings.
• Organize office events and maintain inventory of supplies.

Skills

Event Coordination

Organizational Skills

Communication Skills

Problem-Solving

MS Office Proficiency

Interpersonal Skills

Job description

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Event Coordinator and Administrator - Contract, Edinburgh

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Client:

European Tech Recruit

Location:

Edinburgh, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

Event Coordinator and Administrator – Contractor

Job Summary

We’re looking for an enthusiastic and collaborative events coordinator and administrator to oversee the year-round program of events throughout the site. This job is suitable for someone who enjoys high levels of detail and organisation, and who can keep on top of a busy and varied schedule of events across the site. A keen eye for detail and an ability to build and maintain relationships with customers, colleagues, and other stakeholders is crucial to succeeding in this role.

• Manage all event preparations and operations with internal and external teams (e.g., venue booking/hire, sending invitations, drafting programmes, running events) to ensure they meet business goals;
• Communicate with external guests regarding talks, travel, and reimbursements;
• Organise office events such as coffee breaks, summer parties, Christmas parties, etc.;
• Manage site operations and day-to-day functions to ensure the office runs smoothly, efficiently, and in compliance with company policies;
• Provide administrative support to staff and management, including handling correspondence and scheduling meetings;
• Maintain inventory of office supplies, place orders, and arrange payments;
• Handle ad hoc requests and urgent cases to support business teams.

Person Specification:

• Well-organized with multi-tasking skills
• Effective communication and problem-solving abilities
• Strong interpersonal and communication skills
• Good working knowledge of MS Office
• Proficient in spoken and written English and Mandarin