Educational Visits Administrator (LGS & LGJS)

The Society of Heads; Leicester Forest East; Remote; GBP 11,000 - 14,000; Part time

Job summary

Leicester Grammar School is seeking an organised Educational Visits Administrator to support planning and administration of day and residential trips. You will coordinate communications with parents, trip leaders and providers, and ensure accurate records via EVOLVE.

This is a part-time role (20 hours per week, term-time plus INSET days) with flexible hours. Salary is £12,470 per year. Contract is fixed-term until 31 August 2027, with safeguarding checks and references required.

Responsibilities

• Coordinate communications with parents, trip leaders and providers, and maintain accurate trip records.
• Support health and safety requirements through consent forms, medical information and emergency contacts.

Job description

We are seeking an organised and proactive Educational Visits Administrator to support the planning and administration of educational visits for Leicester Grammar School and Leicester Grammar Junior School. Working closely with the Educational Visits Coordinator (EVC), trip leaders, parents, finance colleagues, and external providers, you will play a key role in ensuring the smooth and efficient organisation of day and residential trips.

The successful candidate will be responsible for coordinating all aspects of trip administration, including preparing and distributing parental communications, managing educational visits through EVOLVE, arranging transport, accommodation and activity providers, and maintaining accurate records. You will also support health and safety requirements by ensuring consent forms, medical information and emergency contact details are completed and distributed to relevant staff. In addition, you will liaise with the Finance team regarding trip payments, payment schedules and outstanding balances, while acting as the main point of contact for parental enquiries relating to educational visits.

This is a part-time position working 20 hours plus per week, term time plus INSET days. The hours will be worked over five days per week, with flexibility around the exact working pattern to be discussed at interview. The annual salary is £12,470.

This is a fixed-term position until 31 August 2027, or until the substantive postholder returns, whichever is sooner.

This is an excellent opportunity for an individual with strong administrative and organisational skills who enjoys working in a busy school environment and contributing to enriching educational experiences for pupils.

Closing Date: Monday 2 November, 9:00am

Interviews will take place week commencing Monday 9 November

The successful candidate will be subject to appropriate pre-employment safeguarding checks, including an enhanced Disclosure and Barring Service (DBS) check, verification of references, right to work checks and any other checks required for the role and in accordance with current legislation and statutory guidance.