Educational Visits Administrator — Part-Time, Term-Time Trip Support

ISC group; East Midlands; Remote; GBP 11,000 - 14,000; Part time

Job summary

Leicester Grammar School is seeking an organised Educational Visits Administrator to support the planning and administration of day and residential trips. You will work with the EVC, trip leaders, parents, finance colleagues and external providers to ensure smooth organisation.

This part-time role (20 hours per week, term time plus INSET days) offers a salary of £12,470 per year and is fixed-term until 31 August 2027.

Qualifications

• Experience in coordinating school visits or events.
• Ability to manage multiple trips and timelines.
• Familiarity with EVOLVE or similar visit management systems.
• Excellent communication with parents and staff.

Responsibilities

• Coordinate all aspects of trip administration for day and residential visits.
• Prepare and distribute parental communications and consent forms.
• Manage visits through EVOLVE and liaise with external providers.
• Arrange transport, accommodation and activity providers; maintain records.
• Support health and safety requirements and safeguarding checks.

Skills

Organised

Proactive

Administrative skills

Communication with parents

Attention to detail

Tools

EVOLVE

Microsoft Office

Job description

Leicester Grammar School is seeking an organised Educational Visits Administrator to support the planning and administration of day and residential trips. You will work with the EVC, trip leaders, parents, finance colleagues and external providers to ensure smooth organisation.

This part-time role (20 hours per week, term time plus INSET days) offers a salary of £12,470 per year and is fixed-term until 31 August 2027.