Education Event Coordinator

Butterfly Pavilion; City of Westminster; On-site; GBP 40,000 - 60,000; Full time

Job summary

Join a forward-thinking organization dedicated to transforming public perceptions of invertebrates! As an Education Event Coordinator, you will play a vital role in planning and implementing engaging programs for adults and families. Your responsibilities will include managing logistics, developing educational materials, and leading exciting onsite events. This role offers the opportunity to work collaboratively with various departments while fostering a love for science and conservation. If you're passionate about education and eager to make an impact, this position is perfect for you!

Qualifications

• Degree in education, environmental sciences, biology, or equivalent experience.
• Excellent customer service and communication skills are essential.
• Event planning experience preferred.

Responsibilities

• Coordinate adult and family programs and events, managing logistics and curriculum.
• Lead onsite programs and workshops, ensuring successful delivery.
• Develop and implement marketing strategies to boost program attendance.

Skills

Project and time management

Excellent communication skills

Customer service

Event planning

Solution-oriented

Education

College degree in education

Degree in environmental sciences

Degree in biology

Tools

Word processing software

Spreadsheet software

Database management

Website management tools

Job description

Title: Education Event Coordinator

Department: Education and Interpretation

Position Reports To: Onsite Programs Manager

About Butterfly Pavilion: At Butterfly Pavilion (BP), we transform the way people think about invertebrates. These small but mighty animals are everywhere and are crucial to the animal kingdom. As a leader in invertebrate knowledge, we work to foster appreciation and educate the public about their importance, while conducting research for conservation solutions worldwide. Our initiatives include providing unique educational experiences, conducting research, and building conservation solutions globally.

Our Core Values include:

• Make Science Cool
• Love What You Do
• Go Above and Beyond
• Lead Change
• Know Your Stuff
• Be Positive
• Welcome All

These values guide us as an organization.

FLSA: Non-Exempt, Full-Time

Schedule: 40 hours/week, Wednesday - Sunday. Some evenings and early mornings required.

Hourly Rate: $22.50/hour

Position Summary: The Education Event Coordinator plans and implements adult and family programs and workshops. Responsibilities include program management, curriculum development, supporting marketing efforts, and stakeholder communication.

Essential Functions and Responsibilities:

1. Coordinate adult and family programs and events, including setting the annual calendar aligned with goals, objectives, and budget, and producing curriculum based on our Learning Framework.
2. Manage logistics such as room booking, supplies procurement, contractor scheduling, and participant communication.
3. Lead onsite programs like photography classes, workshops, Science Talks, Rainforest Yoga, Beekeeping, Scout and Senior days, and after-hours events.
4. Coordinate and oversee birthday parties, including scheduling educators, developing new themes, and ensuring program success.
5. Work with leadership to set goals and support the annual budget creation.
6. Maintain statistics and records to analyze trends, inform programming, and prepare monthly reports.
7. Monitor program attendance to guide marketing strategies and ensure effective delivery.
8. Develop and implement marketing strategies and materials to boost attendance.
9. Create curriculum recommendations and develop new program materials aligned with department goals.
10. Support, mentor, and train team members, interns, and volunteers through regular check-ins and scheduling.
11. Collaborate with the Registration Manager and Marketing team to maintain the website, online store, and registration systems for accuracy and effectiveness.
12. Communicate effectively with departments such as Curatorial, Horticulture, Volunteer Services, Guest Services, and Operations.
13. Participate in local and regional initiatives to promote Butterfly Pavilion’s mission.
14. Recruit volunteers and interns for program delivery.

Additional Duties:

1. Attend meetings and training sessions as required.
2. Collaborate with other departments to ensure organizational cohesion.
3. Cross-train to support other areas as needed.
4. Assist with organization-wide events, supporting education and interpretation components.
5. Utilize and troubleshoot Pavilion systems for programmatic and administrative operations.

Competencies:

• Project and time management
• Department knowledge
• Attention to detail
• Results and goal orientation
• Initiative
• Excellent communication skills
• Resource management

Position Qualifications and Experience:

• College degree in education, environmental sciences, biology, or related fields, or equivalent experience.
• Excellent customer service and communication skills.
• Event planning experience preferred.
• Organized and flexible.
• Computer proficiency in word processing, spreadsheets, databases, and website management.
• Solution-oriented with troubleshooting ability.
• Enthusiastic and patient.
• Comfortable interacting with people of all ages.

Work Environment & Physical Requirements:

While performing this role, employees may be exposed to moderate to loud noise. Tasks include talking, hearing, sitting, standing, handling objects, reaching, climbing, balancing, stooping, kneeling, crouching, crawling, and lifting up to 50 lbs. Reasonable accommodations may be provided for disabilities.

How to Apply:

Butterfly Pavilion is an Equal Opportunity Employer. We encourage applicants of all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or other protected classes.

Applicants must submit a Resume and Cover Letter. The position is open until filled. No phone calls or drop-ins. An offer is contingent upon passing a criminal background check.