Executive Assistant & Events Coordinator

Maine Tucker; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a dynamic and supportive boutique advisory firm as an Executive Assistant & Events Coordinator. This hybrid role offers the opportunity to work closely with the CEO, managing schedules and fostering relationships while also coordinating high-profile client events. The company champions internal progression and offers a dedicated training budget, ensuring you can develop your skills and advance your career. With an emphasis on potential over experience, this position is perfect for an ambitious and proactive individual looking to make a significant impact in a collaborative environment.

Benefits

Generous Annual Leave

Dedicated Training Budget

Excellent Insurance Benefits

Qualifications

• Proven organisational skills and ability to manage multiple tasks.
• Excellent communication skills with a focus on relationship building.

Responsibilities

• Serve as the primary contact for the CEO, managing schedules and communications.
• Coordinate high-level client events from planning to execution.

Skills

Organisational Skills

Communication Skills

Relationship Building

Event Coordination

Adaptability

Technical Skills

Education

Relevant Experience in Administration

Experience in Event Management

Job description

Executive Assistant & Events Coordinator

Executive Assistant & Events Coordinator

Are you an ambitious, pro-active and driven candidate? Do you excel at organising schedules and events? Are you looking to join a growing company with an amazing culture, a commitment to development and who champions internal progression?

They offer a competitive salary, generous annual leave and excellent insurance benefits. This is a hybrid role (2 core days in the office per week but flexibility for more based on business needs is essential) and includes a dedicated individual training budget along with additional leave allocation to enable you time to train. On top of this, the company values potential and merit rather than just experience allowing you to fast track your career.

This is a small, boutique, but well-established advisory firm based in a light and modern West End office. They are recruiting for a newly created dual role to work as EA to the CEO and as an Events Coordinator.

The EA aspect will see you working with the busy but supportive CEO. Prior EA experience is not essential but you must be an excellent relationship builder with outstanding organisational skills. The events part of your role will involve arranging and coordinating high level client events (roundtables and advisor drinks) in collaboration with the marketing and wider team.

Duties:

EA

• Primary point of contact for CEO liaising with internal and external stakeholders.
• Understanding the CEO's goals, priorities and preferences to support decision making.
• Proactively identifying and resolving scheduling conflicts to enable efficient time utilisation.
• Coordinating travel, logistics, expenses and other admin to help free up the CEO’s time.

Events

• Coordinating and supporting high level client events from concept, kick off meeting, to post event follow up.
• Identifying, visiting and liaising with venues to book appropriate event spaces.
• Coordinating event logistics.
• On site event support.


You:

• Intelligent, organised and an excellent communicator.
• Intuitive with an ability to adapt to situations and colleagues preferred ways of working as required.
• Engaging, assertive, comfortable asking questions and not afraid to challenge when necessary.
• Intellectually curious and enjoys contributing to team discussions.
• Great technical skills and easily learns new systems.
• Some relevant experience is desirable, especially within events, coupled with exceptional potential.