Editorial Admin & Author Support Coordinator

Jobtailor; Greater London; On-site; GBP 25,000 - 38,000; Full time

Job summary

Jobtailor in the United Kingdom is seeking an organized administrative assistant to support authors, manage queries, and handle clerical tasks. You will liaise with editors in multiple regions and maintain systems.

The role emphasizes attention to detail, strong communication, and the ability to prioritize, with responsibilities spanning data management, scheduling, event coordination, and document preparation.

Qualifications

• Administrative experience required.
• Strong communication, planning and organizational skills.
• Ability to build trust, teamwork and customer orientation.
• Problem-solving, decision-making and prioritization skills.
• Proficiency with Microsoft Office and other apps and systems.

Responsibilities

• Provide administrative and clerical support as frontline contact for authors and queries.
• Complete template letters, email authors, track responses and liaise with stakeholders.
• Update author information and manage databases using internal systems.
• Schedule books, prelims, templates, edit copy and support Modern/Presents administration.
• Support editorial teams in Toronto and New York on specific projects.
• Prepare monthly leadership reports and maintain logs.
• Assist with Art Fact Sheet alerts, deflags and contract forms.
• Track team expenses through internal approval system.
• Manage unsolicited manuscripts through Submittable; read slush and reply promptly.
• Book meetings and rooms, and arrange travel as required.
• Organize author events, including invitations, catering and staffing.

Skills

Administrative Experience

Microsoft Office Proficiency

Communication Skills

Organizational Skills

Problem-Solving Skills

Tools

Submittable

Internal Systems

Job description

Jobtailor in the United Kingdom is seeking an organized administrative assistant to support authors, manage queries, and handle clerical tasks. You will liaise with editors in multiple regions and maintain systems.

The role emphasizes attention to detail, strong communication, and the ability to prioritize, with responsibilities spanning data management, scheduling, event coordination, and document preparation.