Legal Secretary: Precision Admin & Client Support

Jobtailor; Leeds; On-site; GBP 24,000 - 32,000; Full time

Job summary

Jobtailor in the United Kingdom is seeking a capable Legal Secretary to support lawyers with document production and administrative tasks. You will manage correspondence, maintain electronic case files and handle billing-related administration.

Ideal candidates will have strong MS Office skills, experience with document management systems and a client-focused approach, enabling efficient, accurate support across the team.

Qualifications

• Previous experience in a legal secretary or professional services support role.
• Strong document production and administrative skills.
• Advanced Microsoft Office skills, including Outlook, Word and Excel.
• Experience using document management or case management systems.
• Excellent organisational skills with the ability to manage competing deadlines and priorities.
• Strong communication skills and a professional, client-focused approach.
• Ability to work proactively, take ownership of tasks and see issues through to resolution.
• High levels of accuracy and attention to detail.
• A collaborative team player who is willing to support colleagues when required.

Responsibilities

• Managing correspondence, emails and document workflows on behalf of lawyers.
• Preparing, formatting and producing legal documents, reports and client communications.
• Creating and maintaining electronic case files and ensuring information is accurately recorded.
• Managing inboxes, filing systems and document management platforms.
• Preparing electronic bundles and collating documentation for clients, Counsel and experts.
• Coordinating meetings, diaries, travel arrangements and client events.
• Drafting routine correspondence and communications on behalf of fee earners.
• Maintaining accurate client records and ensuring files remain organised and up to date.
• Supporting business development activities, including client contact reporting and event administration.
• Handling confidential information in accordance with firm policies and data security requirements.
• Assisting lawyers with billing, expenses and finance-related administration.
• Supporting the management of work in progress (WIP) and fee collection activities.
• Processing disbursements, payments, bank transfers and account-related requests.
• Investigating and resolving billing and account queries.
• Maintaining spreadsheets and contributing to management information reporting.
• Liaising with Finance and other support teams to ensure the smooth processing of financial activities.
• Acting as a key point of contact for lawyers and providing responsive, proactive support.
• Building effective working relationships across legal and business support teams.
• Supporting colleagues during periods of absence or high workload.
• Attending and coordinating team meetings where required.
• Working closely with the Secretarial Team Leader to ensure service excellence and effective workload management.

Skills

Document Production

Administrative Skills

Organisational Skills

Communication Skills

Team Collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Document Management Systems

Job description

Jobtailor in the United Kingdom is seeking a capable Legal Secretary to support lawyers with document production and administrative tasks. You will manage correspondence, maintain electronic case files and handle billing-related administration.

Ideal candidates will have strong MS Office skills, experience with document management systems and a client-focused approach, enabling efficient, accurate support across the team.