EA to CEO

Synthesized; London; Hybrid; GBP 50,000 - 60,000; Full time

Benefits offered by this job

Competitive salary and equity

25 days annual leave plus extra days

Learning & development budget

Private medical, dental, and vision cover

Regular team socials and offsites

Job summary

A leading software testing company in London is seeking a top-tier Executive Assistant to support the CEO. This pivotal role involves managing calendars, facilitating communication, and ensuring smooth operations. The ideal candidate will be detail-oriented, proactive, and possess strong organizational and communication skills. Join this innovative team and contribute to redefining software testing with AI-powered tools.

Qualifications

• Exceptionally organized and detail-oriented.
• Proactive and dependable in handling priorities.
• Clear communicator adept at managing external relationships.

Responsibilities

• Manage calendars and inboxes for the CEO.
• Drive weekly priorities and track follow-ups.
• Support post-meeting momentum and logistics.

Skills

Organizational skills

Communication skills

Proactive problem-solving

Tools

Slack

G-Suite

Notion

Job description

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It's hard to build a reliable system. It's harder to make sure that what you've built is really reliable.

Synthesized is redefining software testing with agentic AI. Our platform automates test data, test cases, and test environments - empowering enterprise teams to ship faster, reduce compliance risks, and modernise QA at scale.

Our products are used by some of the world's leading organizations, such as Deutsche Bank, UBS, the European Commission, and others.

We’re an ambitious VC-backed startup, having just gone through Series A with leading global investors including Redalpine, IQ Capital, Seedcamp, and Deutsche Bank. We have ambitious growth plans for 2025, and we are so keen for you to be part ofthe journey.

The Role

About Us

It's hard to build a reliable system. It's harder to make sure that what you've built is really reliable.

Synthesized is redefining software testing with agentic AI. Our platform automates test data, test cases, and test environments - empowering enterprise teams to ship faster, reduce compliance risks, and modernise QA at scale.

Our products are used by some of the world's leading organizations, such as Deutsche Bank, UBS, the European Commission, and others.

We’re an ambitious VC-backed startup, having just gone through Series A with leading global investors including Redalpine, IQ Capital, Seedcamp, and Deutsche Bank. We have ambitious growth plans for 2025, and we are so keen for you to be part ofthe journey.

The Role

We’re hiring a top-tier Executive Assistant (EA) to support our CEO. This is not a traditional admin role, it’s a critical support function embedded in a fast-moving SaaS company with a strong commercial focus.

We’re looking for someone who understands the pace and rhythm of a sales-driven business and is comfortable working close to customers, investors, and strategic partners as part of your support. You'll help manage time, unblock execution, and ensure momentum across high-leverage priorities.

A background in sales, finance, commercial operations focussed industries would translate well here. You’ll thrive if you’re operationally sharp, people-savvy, and proactively driving outcomes behind the scenes.

Time zone note: The CEO is typically based between New York and London, so some working overlap with both regions is required.

This can be a hybrid role (London or NYC) - we're also open to a 4 day a week for the right person.

What You’ll Be Doing

• Manage calendars and inboxes: ruthlessly prioritise, resolve conflicts, manage time zones, and communicate changes with clarity
• Drive weekly priorities: track follow-ups, keep actions moving, and ensure high-leverage items stay on track
• Support post-meeting momentum: coordinate follow-ups with internal and external partners and key stakeholders to keep things progressing smoothly
• Handle logistics & ops: travel bookings, onboarding support, team dinners and offsites, conference coordination, vendor management, and general office logistics
• Champion internal culture: coordinate in-person and remote team events and celebrations
• Boost systems and productivity: use tools like Slack, Notion, G-Suite, and automation platforms to streamline workflows and reduce manual admin
• Support with personal admin: occasionally help with bookings, errands, and other life logistics that help free up executive focus
  
  

About You

• Exceptionally organised and detail-oriented, with a calm and professional presence
• Proactive and dependable, you anticipate what’s needed and handle issues before they escalate
• Clear communicator who builds trust with gravitas and experience to keeps things always moving forwards
• Comfortable navigating high-growth, fast-paced environments with shifting priorities
• You likely come from a sales, finance or commercial operations industry and you understand how to support founders or senior execs in externally-facing roles
• Confident coordinating external relationships with professionalism - from investors and advisors to vendors and partners
• A natural gatekeeper and thought partner, able to prioritise and create clarity amidst chaos
• You leverage tools and systems (e.g. Notion, Slack, G-Suite, Zapier) to make yourself and the people around you more productive
• Energised by the effect of a well-run day, week, or system can have on a whole company
  
  

What We Offer

• Competitive salary and meaningful equity
• 25 days annual leave (plus celebration days and your birthday off)
• Hybrid, flexible working from our London or New York office
• Learning & development budget for coaching, courses, and conferences
• ️ Private medical, dental, and vision cover
• ️ Regular team socials and offsites
• Working with a team that’s smart, ambitious, and deeply collaborative
• Generous family leave
  
  

Equal Opportunities

We are committed to an inclusive and diverse workplace at Synthesized. Synthesized is an equal opportunity employer. We do not discriminate based on race, ethnicity, colour, ancestry, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, marital status, or any other legally protected status.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Other

Job function

• Job function

  Administrative

• Industries

  Software Development

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