EA to CEO

Lily Shippen Limited; London; Hybrid; GBP 38,000; Full time

Job summary

A leading advisory firm is seeking an Executive Assistant to support their CEO and Director of Analysis in Canary Wharf, London. This full-time, hybrid role involves managing daily activities, communication, and client interactions, while gaining exposure to UK Government climate policies. Ideal candidates will have over 4 years of experience, strong communication skills, and the ability to thrive in a dynamic environment.

Qualifications

• Proven 4+ years of experience as an Executive Assistant.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and collaboration ability.

Responsibilities

• Manage diaries, schedule appointments, and support busy partners.
• Act as the first point of contact, managing emails and correspondence.
• Organise meetings, arrange logistics, and prepare agendas.

Skills

Communication

Adaptability

Interpersonal Skills

Attention to Detail

Job description

If the climate & environment issues matter to you, then we are currently working with a client that is a driver with Government exposure and who is seeking a highly organised Executive Assistant to provide full support to their CEO and an additional Head. This role offers exposure to climate change policies and their facilitation within a dynamic environment.

Position Details

EA to CEO & Director of Analysis
Location: Canary Wharf, London
Salary: £37,784 per annum
Full Time, Hybrid
Contract: Permanent

Role Overview

As the EA to the CEO and Director of Analysis, you will manage their daily activities, working under tight deadlines and pressure. Your role will span a broad range of areas related to the advisory's global expertise. You will also support projects and manage relationships, expanding beyond traditional PA tasks.

Responsibilities

1. Executive Support: Manage diaries, schedule appointments, and support four busy partners. Handle the private office inbox and the CEO's inbox.
2. Communication Management: Act as the first point of contact, managing emails, calls, and correspondence. Coordinate stakeholder communications regarding report launches and events.
3. Meeting Coordination: Organise meetings, arrange logistics, prepare agendas, and take minutes.
4. Document Management: Handle confidential documents, prepare reports and presentations, review speaking requests, and coordinate external event logistics.
5. Travel Arrangements: Organise travel plans for senior staff, including international conferences.
6. Task & Deadline Management: Support partners in managing tasks and projects to ensure timely delivery.
7. Client Interaction: Interact professionally with clients, maintain confidentiality, and build relationships with government diary managers to facilitate engagement.
8. Office Support: Perform general administrative tasks to ensure smooth office operations.

Skills & Qualifications

• Proven 4+ years of experience as an Executive Assistant, preferably with exposure to civil service or UHNWI contexts.
• Excellent written and verbal communication skills.
• Adaptability to shifting priorities and business needs.
• Enthusiastic, flexible, and approachable demeanor.
• Strong interpersonal skills and collaboration ability.
• Attention to detail and professionalism under pressure.

Attributes

• Proactive, can-do attitude, adaptable in fast-paced settings.
• High discretion and confidentiality.
• Ability to build relationships at all levels.

This role offers a unique opportunity to join a leading advisory, gaining exposure to UK Government climate policies. Based in Canary Wharf, you will work closely with the high-profile CEO, with autonomy and involvement in ensuring departmental efficiency.