EA to CEO

Prom Biocides; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading biocides company in East Sussex is seeking an Executive Assistant to provide high-level support to the CEO. This role requires excellent organizational skills and proficiency in Office 365. The successful candidate will manage complex schedules, coordinate meetings, and handle confidential information with professionalism. Ideal for someone experienced in international settings, offering competitive salary and benefits including healthcare and gym membership.

Benefits

Competitive Salary & Performance‑Related Bonus

Life Assurance x 4

Private Healthcare (BUPA)

Dental Insurance (BUPA)

Free Gym Membership (via Hussle / IWG)

Qualifications

• Previous experience supporting a CEO/leadership team in an international/global organisation.
• Highly competent in using digital tools and streamlining workflows digitally.

Responsibilities

• Provide proactive executive support to the CEO including calendar management, travel coordination.
• Manage the flow of information between the CEO and external stakeholders.
• Coordinate all meetings involving the CEO and ensure timely preparation of materials.

Skills

Proficient in Office 365

Calendar management

Travel coordination

Excellent communication skills

Managing multiple priorities

Tools

MS 365

CRM systems

Job description

Executive Assistant to the CEO

Reports to: Chief Executive Officer

Location: Crowborough, East Sussex

At Prom we aspire to be the world’s most customer‑focused biocides company building on a heritage of over 60 years and a global presence across the UK USA Brazil India and China. We combine deep scientific expertise with creativity to develop innovative formulations that protect paints, coatings, varnishes and personal care products from microbial contamination – helping safeguard both products and people. As a challenger in our industry we are scaling ambitiously and this is an exciting time to join us as we build on our legacy and drive the next chapter of growth.

ROLE PURPOSE

The Executive Assistant (EA) to the CEO provides high‑level administrative, organisational and operational support to ensure the CEO can operate effectively and focus on the company’s most critical priorities. This role requires strong organisational skills, proficient use of Office 365 and a tech‑enabled approach to managing complex schedules, communications and projects in a dynamic international setting.

KEY RESPONSIBILITIES & DELIVERABLES

• Provide proactive executive support to the CEO including calendar management, travel coordination, correspondence and meeting preparation.
• Manage the flow of information between the CEO, Executive Team and external stakeholders.
• Coordinate all meetings that involve the CEO, ensuring timely preparation of materials and follow‑up actions.
• Draft and edit key communications, presentations and reports on behalf of the CEO.
• Track and follow up on agreed initiatives and projects, ensuring deadlines and priorities are met.
• Handle confidential information with the utmost professionalism and discretion.
• Anticipate the CEO’s needs and act as a right‑hand enabling smooth and efficient day‑to‑day operations.
• Manage expenses, approvals and administrative workflows efficiently.
• Manage the digitisation of the CEO and his Executive Team.
• Provide administration support such as note‑taking and filing.

Core Accountabilities

• Executive Support Efficiency: Ensure the CEO’s time is optimised and focused on strategic priorities.
• Information Management: Maintain clear communication channels and information flow across the leadership team.
• Meeting & Event Coordination: Plan, prepare and execute executive meetings with precision and professionalism.
• Confidentiality & Discretion: Protect sensitive business information at all times.
• Operational Follow‑Through: Track key actions, deliverables and decisions to completion.
• Representation & Communication: Represent the CEO professionally in all internal and external interactions.

REQUIREMENTS

Essential

• Previous experience supporting a CEO/leadership team in an international/global organisation.
• Highly competent in using digital tools (MS 365, Teams, SharePoint, CRM systems) and streamlining workflows digitally.

Desirable

Previous experience in the chemical industry and/or within a founder‑led business.

Personal Attributes

• Expert at managing multiple priorities and anticipating needs before they arise.
• Maintains absolute confidentiality on all matters relating to the CEO and company strategy.
• Excellent written and verbal communication skills; able to draft high‑quality correspondence and presentations.
• Understands the company’s priorities, context and commercial objectives, enabling effective prioritisation and support.
• Operates effectively in high‑stakes situations, managing last‑minute changes with professionalism.
• Anticipates challenges and resolves issues independently before escalation.
• Builds trust and rapport across senior leadership and external partners; represents the CEO’s office with integrity.
• Adjusts quickly to shifting priorities and global time zones; available for occasional out‑of‑hours coordination.
• Consistently presents a high standard of professionalism and emotional intelligence in every interaction.

BENEFITS

• Competitive Salary & Performance‑Related Bonus
• Life Assurance x 4
• Private Healthcare (BUPA)
• Dental Insurance (BUPA)
• Free Gym Membership (via Hussle / IWG)

Employment Type: Full Time

Vacancy: 1