EA to CEO

Target Integration Ltd.; Coventry; Hybrid; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Hybrid working

Company events

Work from home

Job summary

Target Integration Ltd. in Coventry is seeking a highly organised Executive Assistant to support senior leadership and streamline daily operations. You’ll manage calendars, travel, emails, prepare agendas, minutes, and help drive cross-team projects while safeguarding confidentiality and driving processes.

You’ll work in a hybrid setup with UK-based leaders, grow with the business, and help scale administration as the company expands across operations, sales, and strategy.

Qualifications

• 3+ years in an Executive Assistant or similar support role.
• Experience supporting senior leadership in a growing business.
• Discretion and professionalism with confidential information.
• Excellent written and verbal communication.
• Proficient with Microsoft Office and Google Workspace.

Responsibilities

• Manage calendars, meetings, travel and schedules for senior leadership.
• Screen emails, draft correspondence, and ensure timely follow-ups.
• Prepare meeting agendas, take minutes and track action items.
• Own admin tasks: invoicing, purchasing, inventory tracking, and docs.
• Support grant applications, funding paperwork, and related admin tasks.
• Write SOPs based on leadership input and support ad-hoc projects.
• Liaise with internal teams and external stakeholders; manage digital assets.

Skills

Organisational skills

Time management

Written communication

Verbal communication

Proactive / solutions-focused

Tools

Microsoft Office

Google Workspace

Trello

Asana

Notion

Xero

Job description

We’re looking for a highly organised and proactive Executive Assistant to support senior leadership and play a key role in the day-to-day running of the business.

In this role you’ll work closely with senior leaders, helping manage priorities, streamline operations, and bring structure and clarity to day-to-day business activities. If you enjoy variety, responsibility, and being trusted to get things done, then this role offers real impact and long-term growth.

Key Responsibilities

Executive Support

• Managing calendars, meetings, schedules, and travel arrangements for senior leadership
• Screening emails and calls, drafting correspondence, and ensuring timely follow-ups
• Preparing meeting agendas, taking minutes, and tracking action items

Business Administration & Operations

• Owning core admin tasks including invoicing, purchasing, inventory tracking, and documentation
• Supporting grant applications, funding paperwork, and other admin-heavy processes
• Maintaining confidential records and organised digital filing systems

Processes, Systems & Projects

• Improving workflows and creating efficient, digital-first processes
• Writing SOPs (Standard Operating Procedures) based on leadership input
• Supporting ad-hoc projects, research, and operational initiatives

Cross-Team Support

• Liaising with internal teams and external stakeholders
• Managing cloud folders, shared drives, and digital assets

Requirements

Experience

• 3+ years’ experience in an Executive Assistant, Business Administrator, or similar support role
• Experience supporting senior leadership or managing operational admin in a growing business
• Strong organisational and time-management skills, with the ability to juggle multiple priorities
• High level of discretion and professionalism when handling confidential information
• Excellent written and verbal communication skills
• Proficient in Microsoft Office and/or Google Workspace
• Confident using digital tools, cloud platforms, and workflow systems

Personal Attributes

• Proactive, solutions-focused, and comfortable working independently
• Adaptable and calm under pressure in a fast-moving environment
• Comfortable wearing multiple hats and evolving with the role
• Communicate clearly and professionally, both written and verbal
• Enjoy working closely with leadership and being ‘the person who makes things happen’
• Are tech-savvy and enjoy improving systems and processes

Nice to Have (Desired but not Essential)

• Experience with tools such as Trello, Asana, Notion, Xero
• Exposure to grant applications, funding processes, or sales/operations admin
• Experience supporting sales, operations, or commercial teams

What’s On Offer

• Hybrid working with flexibility
• Supportive, collaborative working environment
• Opportunity to grow and develop as the business scales
• Company events
• Close collaboration and mentorship from senior leadership
• Broad exposure across operations, sales, and business strategy
• Supportive environment where initiative and ideas are valued

If you’re looking for a role where your organisation, initiative, and attention to detail will genuinely be valued, we’d love to hear from you.

Job Type: Full-time

• Company events
• Work from home

Experience:

• Executive Assistant/Business Adminstration: 1 year (preferred)
• United Kingdom (required)

Work Location: Hybrid remote in Coventry