EA & Office Manager - Financial Services London

Morgan Spencer Recruitment; Greater London; On-site; GBP 50,000 - 65,000; Full time

Job summary

Morgan Spencer Limited in London is seeking an experienced Executive Assistant who thrives in a fast-paced, entrepreneurial environment and enjoys taking ownership beyond traditional EA responsibilities. This is a rare opportunity to join a highly respected boutique Financial Services firm in a pivotal dual-function role, supporting the Founder while ensuring the seamless day-to-day running of the office.

This unique dual-role combines Executive Assistant duties (60%) with Office Management

Qualifications

• Combined EA and Office Management experience.
• Experience in a Financial Services boutique environment.
• Proven track record supporting senior executives.
• Strong diary management and organizational skills.
• Excellent written and verbal communication.
• Proactive with a solutions-focused approach.
• Comfortable working in an agile, hands-on environment.
• Experience identifying process improvements.

Responsibilities

• Provide proactive and confidential support to the Founder.
• Manage an ever-changing and complex diary, ensuring priorities are effectively coordinated.
• Book international travel arrangements and create itineries.
• Arrange meetings, appointments and logistics.
• Prepare documentation, correspondence and presentations as required.
• Act as a key point of contact internally and externally.
• Anticipate business needs and ensure the Founder is fully supported in day-to-day activities.
• Oversee the smooth running of the office environment and daily operations.
• Manage relationships with suppliers, contractors and service providers.
• Coordinate office maintenance and facilities issues, ensuring timely resolution.
• Drive improvements to office systems, processes and ways of working.
• Support employee engagement initiatives and office culture activities.
• Manage office budgets, supplies and operational requirements.
• Act as a central liaison across the business, ensuring effective communication and coordination.
• Take ownership of ad hoc projects and operational challenges as they arise.

Skills

EA & Office Mgmt

Financial services experience

Senior stakeholder support

Diary management

Communication skills

Proactive problem solving

Agile entrepreneurial mindset

Attention to detail

Process improvement

Collaborative

Tools

Microsoft Office

Job description

Location: London

Contract: Permanent

Working Pattern: 5 days in the office

A unique opportunity to become the driving force behind a growing merchant bank

Are you an experienced Executive Assistant who thrives in a fast-paced, entrepreneurial environment and enjoys taking ownership beyond traditional EA responsibilities? This is a rare opportunity to join a highly respected boutique Financial Services firm in a pivotal dual-function role, supporting the Founder while ensuring the seamless day-to-day running of the office.

Offering a blend of Executive Assistant and Office Management responsibilities, this position is ideal for someone who enjoys variety, autonomy and being at the heart of a business. Approximately 60% Executive Assistant support and 40% Office Management, the role provides the opportunity to influence processes, enhance operational efficiency and help shape a positive employee experience as the business continues to grow.

As a trusted right-hand support to the Founder, you will play a critical role in keeping priorities on track whilst acting as the central point of coordination across the office. This is a hands-on environment where no task is too big or too small, and where your ability to get things done, solve problems and drive improvements will be highly valued.

Key Responsibilities

• Provide proactive and confidential support to the Founder
• Manage an ever-changing and complex diary, ensuring priorities are effectively coordinated
• Book international travel arrangements and create itineries
• Arrange meetings, appointments and logistics
• Prepare documentation, correspondence and presentations as required
• Act as a key point of contact internally and externally
• Anticipate business needs and ensure the Founder is fully supported in day-to-day activities

Office Management

• Oversee the smooth running of the office environment and daily operations
• Manage relationships with suppliers, contractors and service providers
• Coordinate office maintenance and facilities issues, ensuring timely resolution
• Drive improvements to office systems, processes and ways of working
• Support employee engagement initiatives and office culture activities
• Manage office budgets, supplies and operational requirements
• Act as a central liaison across the business, ensuring effective communication and coordination
• Take ownership of ad hoc projects and operational challenges as they arise

Skills & Experience Required

• Previous experience in a combined Executive Assistant and Office Management role
• Financial Services experience gained within a boutique or smaller firm environment
• Proven experience supporting senior executives, founders, partners or C-suite stakeholders
• Strong diary management and organisational skills
• Excellent communication skills with the ability to build relationships at all levels
• Highly proactive with a solutions-focused approach
• Comfortable working in an agile, entrepreneurial and hands-on environment
• Strong attention to detail and ability to manage multiple priorities simultaneously
• Experience identifying and implementing process improvements
• Confident using Microsoft Office and business systems
• A positive, flexible and collaborative approach with a willingness to support wherever needed

What's on Offer

• Salary of £50,000 - £65,000 depending on experience
• Opportunity to work closely with the Founder and make a genuine impact on the business
• Broad and varied role offering significant autonomy and ownership
• Exposure to a growing and ambitious merchant banking environment
• Collaborative and supportive team culture
• Opportunity to improve processes, influence operations and enhance employee experience
• Long-term career opportunity within a successful boutique Financial Services organisation
• A role where your contribution will be visible, valued and trusted

Equality & Inclusion

Morgan Spencer is committed to equality, diversity and inclusion. We welcome applications from all suitably qualified candidates regardless of background, identity or circumstance.

Confidentiality & GDPR

All applications are handled with the strictest confidentiality and processed in accordance with UK GDPR and data protection legislation. Your personal information will only be used for recruitment purposes and will never be shared without your consent.

Morgan Spencer Limited, registered in England & Wales No: 4254114.