EA & Office Assistant

Confidential; Greater London; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Pension scheme

Healthcare

25 days holiday

Lunch provided (office days)

Onsite training and ongoing support

Job summary

Office Angels is seeking an Office & Executive Assistant in Knightsbridge, London, to support three senior Executive Coaches. The role blends front-of-house with office admin and executive support, in a busy, professional services environment.

You will manage diaries, coordinate travel, prepare documents, and handle confidential information. The position offers hybrid working (4 days in the office, 1 day from home) and a permanent full-time contract.

Qualifications

• Previous experience in an EA, PA, Office Assistant or similar role.
• Experience managing busy diaries and coordinating meetings.
• Confident using Microsoft Office and email/calendar tools.
• Excellent written and verbal communication skills.
• Highly organised with strong attention to detail.

Responsibilities

• Manage complex diaries and coordinate meetings for three executive coaches.
• Arrange domestic and international travel, accommodation and itineraries.
• Manage email correspondence and general communications.
• Prepare, format and proofread presentations, documents and correspondence.
• Handle confidential information with discretion.
• Welcome visitors and maintain a tidy, professional office environment.
• Manage incoming calls, post, deliveries and courier arrangements.
• Provide general administrative support to the wider Operations Team.

Skills

Diary management

Travel coordination

Communication skills

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

Job Title: Office & Executive Assistant

Location: Knightsbridge, London

Remuneration: 32,000 + annual discretionary bonus

Contract Details: Permanent, Full Time (09:00am - 5:30pm). Hybrid working - 4 days in the office and 1 day working from home.

Responsibilities:

Our client, an international Executive Coaching firm, is seeking a highly organised, personable and proactive Office & Executive Assistant to join its close-knit London team.

This is a varied role combining front-of-house and office administration with dedicated executive support to three senior Executive Coaches. The successful candidate will enjoy working in a busy environment, taking ownership of the office while confidently managing diaries, travel and day-to-day administrative priorities.

Key Responsibilities:

Executive Assistant Duties:

• Manage complex diaries and coordinate meetings for three senior Executive Coaches.
• Arrange domestic and international travel, accommodation and itineraries.
• Manage email correspondence and general communications.
• Prepare, format and proofread presentations, documents and correspondence.
• Manage changing priorities and handle confidential information with discretion.

Office & Front of House Duties:

• Welcome visitors and clients, arrange refreshments and notify relevant team members of arrivals.
• Maintain a tidy, organised and professional office environment.
• Manage incoming calls, post, deliveries and courier arrangements.
• Monitor office supplies and coordinate daily lunch arrangements.
• Provide general administrative support to the wider Operations Team and cover for colleagues when required.

Essential Requirements:

• Previous experience in an EA, PA, Office Assistant or combined office support role.
• Experience managing busy diaries and coordinating meetings.
• Confident using Microsoft Office.
• Excellent written and verbal communication skills.
• Highly organised with strong attention to detail.
• A warm, professional and personable approach.
• Ability to work independently, multitask and manage competing priorities.
• Comfortable handling confidential information.

Desirable Qualities:

• Experience supporting senior executives within a professional services environment.
• Proactive, flexible and adaptable.
• Excellent time-management and problem-solving skills.
• A strong team player who enjoys taking ownership.

Benefits:

• Competitive salary and annual discretionary bonus.
• Onsite training and ongoing support.
• Pension scheme and healthcare.
• 25 days holiday plus bank holidays.
• Additional time off between Christmas and New Year.
• Lunch provided when working in the office.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.