EA & Office Assistant

Office Angels; City Of London; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Discretionary bonus

Pension scheme

Healthcare benefits

25 days holiday

Lunch provided

Onsite training

Job summary

Office Angels Limited in London is seeking an organised EA & Office Assistant to join our client in a small, close-knit team. The role combines executive diary management with front-office duties and a proactive approach to supporting the Global Operations Team.

You will coordinate travel, handle emails and documentation, prepare presentations, greet visitors, manage the switchboard, and ensure confidentiality. Flexibility to work outside office hours is appreciated.

Qualifications

• Proven experience in diary management and scheduling.
• Proficiency in Microsoft Office applications.
• Must be able to reliably commute to London.
• Polite, confident telephone manner and ability to work under pressure.
• Highly organised team player with strong IT skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex diaries for three executive coaches, with potential to support more.
• Coordinate travel and accommodation arrangements.
• Handle extensive email correspondence and documentation.
• Format and type presentations and correspondence as required.
• Greet visitors and manage front office and switchboard.
• Be willing to occasionally work outside of office hours as necessary.

Skills

Diary management

Organisational skills

Communication skills

Tools

Microsoft Office

Job description

Title: EA & Office Assistant

Location: Southwest London

Remuneration: £30,000 - £32,000 per annum + annual discretionary bonus

Contract Details: Permanent, Full Time

Responsibilities

Our client is seeking a dynamic and organised EA & Office Assistant to join their London office, part of an international Executive Coaching firm. This role is ideal for someone who thrives in a small, close-knit team while also demonstrating the ability to work independently. Key responsibilities include:

Office Assistant Responsibilities

• Greet and welcome visitors, offering refreshments and notifying staff of arrivals.
• Maintain a tidy office and coaching spaces, projecting a professional image.
• Operate the main switchboard, handling calls and messages efficiently.
• Manage deliveries and office supplies, ensuring everything is in order.
• Organise daily lunch arrangements for the team and clients.
• Support the Global Operations Team and provide cover as needed.
• Engage in team-wide communications and contribute to organisational events.

EA Responsibilities

• Manage complex diaries for three executive coaches, with potential to support more.
• Coordinate travel and accommodation arrangements.
• Handle extensive email correspondence and documentation.
• Format and type presentations and correspondence as required.
• Treat all information with utmost confidentiality.
• Be willing to occasionally work outside of office hours as necessary.

Essential Requirements

• Proven experience in diary management and scheduling.
• Proficiency in Microsoft Office applications.
• Must be able to reliably commute to London.
• Polite, confident telephone manner and ability to work under pressure.
• Highly organised team player with strong IT skills.
• Excellent written and verbal communication skills.

Desirable Qualities

• Exceptional multi-tasker with keen attention to detail.
• Flexible and committed to delivering quality results.
• Strong time-management skills and problem-solving abilities.

Benefits

• Competitive salary with an annual discretionary bonus.
• Onsite training and continuous support.
• Pension scheme and healthcare benefits.
• 25 days holiday per annum, plus bank holidays, and time off between Christmas and New Year.
• Lunch provided when in the office.

This is a fantastic opportunity for a proactive individual who enjoys a busy environment and is eager to develop their skills in a supportive team.