Office Coordinator - Starting ASAP

Confidential; Greater London; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Annual discretionary bonus

Pension scheme

Healthcare

25 days annual leave

Job summary

Office Angels is seeking an organised Office Coordinator for the London team in Knightsbridge. You will manage day-to-day office activities, front-of-house duties and basic executive support for three senior Executive Coaches.

The role is hybrid (4 days in office, 1 day WFH) with a 09:00–17:30 schedule. A discretionary annual bonus, pension and healthcare are among the benefits offered.

Qualifications

• Must have excellent written and verbal communication skills.
• Highly organised with strong attention to detail.
• Able to work independently and multitask.
• Proactive attitude with ownership of day-to-day tasks.
• Confident using Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Oversee day-to-day running of the London office to ensure efficiency.
• Coordinate office supplies, facilities and correspondence.
• Manage front-of-house, welcome clients and direct inquiries.
• Provide diary and travel coordination for three senior Coaches.
• Support teams with meetings, events and ad hoc projects.

Skills

Excellent written and verbal comms

Highly organised

Independent worker

Multitasking

Proactive attitude

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Office Coordinator

Location: Knightsbridge, London

Salary: 32,000 per annum + annual discretionary bonus

Contract: Permanent, Full-Time (09:00am - 5:30pm)

Working Pattern: Hybrid - 4 days in the office and 1 day working from home.

About the Role

Our client, an international Executive Coaching firm, is looking for a highly organised, proactive and personable Office Coordinator to take ownership of the day-to-day running of its London office.

This is a varied and hand-on position, combining office coordination, facilities and administration with front-of-house responsibilities and some executive support to three senior Executive Coaches.

You will play an important role in ensuring the office runs smoothly, creating a welcoming environment for clients and visitors, coordinating suppliers and office requirements, and providing general support to the wider team. This would suit someone who enjoys being at the heart of a business, takes pride in maintaining an organised workplace and is happy to get involved in a variety of tasks.

Key Responsibilities

Office Coordination & Operations

• Oversee the day-to-day running of the London office, ensuring everything operates efficiently.
• Maintain a professional, tidy and organised working environment.
• Coordinate office supplies, stationery, equipment and general facilities requirements.
• Liaise with building management, suppliers and external contractors where required.
• Manage incoming post, deliveries, couriers and general office correspondence.
• Coordinate daily lunch arrangements and ensure refreshments are available.
• Identify opportunities to improve office processes and the overall working environment.

Front of House & Team Support

• Welcome clients, visitors and guests, ensuring a friendly and professional first impression.
• Manage incoming calls and direct enquiries appropriately.
• Arrange meeting rooms, prepare refreshments and ensure spaces are ready for meetings.
• Provide general administrative support to the wider Operations Team.
• Assist with team events, office activities and other ad hoc projects.
• Provide cover and support to colleagues when required.

Executive & Administrative Support

• Provide diary and meeting coordination for three senior Executive Coaches.
• Arrange domestic and international travel, accommodation and itineraries.
• Prepare, format and proofread presentations, documents and correspondence.
• Assist with email correspondence and general administrative tasks.
• Manage changing priorities and handle confidential information with discretion.

Essential Requirements

• Previous experience in an office coordination, office administration, reception or similar support role.
• Confident using Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Excellent written and verbal communication skills.
• Highly organised with strong attention to detail.
• A warm, professional and personable approach.
• Able to work independently, multitask and manage competing priorities.
• A proactive attitude with the confidence to take ownership of day-to-day responsibilities.

Desirable Qualities

• Previous experience within a professional services or corporate environment.
• Experience coordinating office facilities, suppliers or general office operations.
• Some experience supporting senior executives or managing diaries.
• Flexible, adaptable and happy to get involved wherever needed.
• Strong problem-solving skills and a hands-on approach.

Benefits

• 32,000 salary plus annual discretionary bonus.
• Onsite training and ongoing support.
• Pension scheme and healthcare.
• 25 days' annual leave plus bank holidays.
• Additional time off between Christmas and New Year.
• Lunch provided when working in the office.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.