Executive Assistant - Private Client

Birchrose Associates; City Of London; Hybrid; GBP 36,000 - 54,000; Full time

Benefits offered by this job

Hybrid working (3 days in office, 2 at

Excellent benefits package

Job summary

Birchrose Associates, an award-winning international law firm in London, seeks an experienced Executive Assistant to support Partners in the Private Client team. The role focuses on diary management, travel, billing, and client correspondence, with a high level of professionalism.

The position is full-time, hybrid, and based in London, offering the opportunity to work closely with senior leaders in a dynamic corporate environment.

Qualifications

• 4+ years' experience as a Legal PA or Executive Assistant in a law firm (essential)
• Proven experience supporting Partners within Private Client teams
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Experience in billing, diary and inbox management, and travel coordination

Responsibilities

• Manage Partner and Fee Earners' diaries and coordinate meetings
• Arrange meeting rooms, video conferences, cars, refreshments, restaurants
• Manage inboxes when out of the office and respond to emails
• Coordinate travel, bookings, itineraries and expenses
• Draft client correspondence and prepare agendas and papers
• Assist with billing processes and client onboarding

Skills

Diary management

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Birchrose Associates is proud to be representing an award-winning international law firm based in London, which is seeking an experienced Executive Assistant to provide high-level support to Partners within its Private Client team.

The Firm

An award-winning, international law firm is looking for a highly skilled Executive Assistant to provide dedicated support to Partners in their London office. This is an excellent opportunity to join a prestigious firm and work closely with senior leadership in a dynamic corporate environment.

The Opportunity

This is a fantastic opportunity for a highly organised and proactive Executive Assistant to provide first-class support to Partners within a busy Private Client team. You will play a key role in ensuring the smooth running of day-to-day operations, demonstrating exceptional attention to detail and initiative at all times. Duties to include:

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners'
• Ensure all new client matter/onboarding processes are completed accurately

This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm

Requirements

• Minimum 4 year's experience in a Legal PA or Executive Assistant role within a law firm (essential)
• Proven experience supporting Partners within Private Client teams
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Experience in billing, diary and inbox management, and travel coordination

Vacancy Highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.