Team Assistant - Corporate

TN United Kingdom; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join a leading company as a Team Assistant, providing essential support in the Real Estate Department. This role involves managing documents, scheduling, and assisting with finance-related tasks in a collaborative environment. Ideal for those with strong organizational skills and a proactive approach.

Qualifications

• Excellent organization and time management skills.
• Strong communication and relationship-building skills.
• Understanding of client confidentiality.

Responsibilities

• Provide high-quality administrative support to Legal EAs/PAs and fee earners.
• Manage documents, including drafting and filing.
• Assist with finance-related administration and scheduling.

Skills

Organization

Communication

Attention to Detail

Team Player

Tools

Microsoft Office

Job description

Social network you want to login/join with:

Join Us as a Team Assistant

This is an excellent opportunity to join our team as a Team Assistant (TA), providing high-quality support to Legal EAs/PAs and fee earners in our Real Estate Department. This role is vital in a busy team, interacting daily with EAs/PAs and fee earners, prioritising workloads, and liaising with support functions to ensure timely work delivery.

The team is friendly, approachable, and collaborative. We support career progression and development, and actively help each other manage a busy and varied workload.

Core hours are Monday to Friday, with a flexible hybrid working arrangement.

Role Responsibilities

Provide effective, proactive, professional, and high-quality administrative support to PAs/EAs and fee earners, enabling them to focus on legal services and client management.

Key Tasks

1. Document management: drafting, formatting, comparing, converting, amending, typing emails/letters/documents, and filing as needed.
2. Maintaining electronic and paper filing systems.
3. Photocopying, printing, scanning, and handling courier deliveries/collections.
4. Conducting conflict searches and research using the internet and databases.
5. Opening and closing files in compliance with regulations.
6. Collating and indexing legal documents, both physical and electronic.
7. Assisting with scheduling and storage of original deeds and documents.
8. Managing stationery supplies and maintaining tidy work areas.
9. Downloading and uploading documents to data rooms and saving appropriately.
10. Scanning incoming post/documents and saving them correctly.
11. Updating contacts and supporting business development tasks.
12. Administrative support for finance, including expenses, payment requests, and minor Elite 3E queries.
13. Booking meetings and supporting departmental coordination.
14. Supporting colleagues during absences and assisting with ad hoc duties.

About You

You will demonstrate:

1. Excellent organisation and time management skills, with the ability to prioritise deadlines.
2. Strong communication and relationship-building skills across all levels.
3. Attention to detail.
4. Proficiency in Microsoft Office and other common software.
5. A supportive team player with initiative and problem-solving skills.
6. An enthusiastic, flexible, can-do attitude.
7. Understanding of client confidentiality and discretion with sensitive information.