215881 Clerical Officer (KMc)

NHS Scotland; Scotland; On-site; GBP 20,000 - 25,000; Full time

Job summary

NHS Scotland is seeking an enthusiastic Clerical Officer to join their Pharmacy team. The role involves processing invoices, performing administrative tasks, and ensuring accurate documentation. Candidates should have relevant qualifications such as SVQ Level 2 in Pharmaceutical Sciences. This position offers the chance to work in a dynamic team committed to providing optimal pharmacy care.

Qualifications

• Candidates should have SVQ Level 2 (Pharmaceutical Sciences, minimum of one unit).
• Level 5 SCQF, National 5, or GPhC standard of competence for pharmacy support staff.

Responsibilities

• Liaise with suppliers to assist in processing invoices and credit notes.
• Ensure documentation is completed for timely and accurate payments.
• Perform administrative duties such as scanning, photocopying, and filing.

Skills

Attention to detail

Motivation and enthusiasm

Organizational skills

Basic computing skills

Effective time management

Education

SVQ Level 2 in Pharmaceutical Sciences

Level 5 SCQF

National 5

GPhC standard of competence for pharmacy support staff

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check than is currently the case. If the post is assessed as a "regulated role," your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. Any changes to current requirements will be confirmed by the Hiring Manager or Recruitment Team. For more details, visit: Disclosure Scotland Changes.

Please note: We anticipate high interest in this position and may close the vacancy early once sufficient applications are received. Please submit your application early.

NHS Lothian covers Edinburgh city, East Lothian, Midlothian, and West Lothian. As the second largest health system in NHS Scotland and one of only four teaching Boards, we have strategic partnerships with local universities, authorities, and four Integration Joint Boards. We serve a population of 900,000, providing primary, community, and acute hospital services, as well as regional and national services across various specialties.

The vision for the Pharmacy & Medicines service is to deliver clinically led, person-centred services to ensure patients across Lothian receive optimal pharmacy care. We aim to foster an environment where team members can flourish, develop, and utilize their skills.

We are seeking an enthusiastic, motivated individual to work as a Clerical Officer. Candidates should have SVQ Level 2 (Pharmaceutical Sciences, minimum of one unit), Level 5 SCQF, National 5, or GPhC standard of competence for pharmacy support staff.

Are you looking for a new challenge? Would you like to join the pharmacy team of a major UK healthcare provider? Do you want to work with a team committed to making a difference?

What will I do?

• Liaise with suppliers to assist in processing invoices and credit notes efficiently.
• Ensure documentation is completed for timely and accurate payments.
• Perform administrative duties such as scanning, photocopying, filing, and maintaining stock records.

What skills do I need?

• Attention to detail
• Motivation and enthusiasm
• Organizational skills
• Basic computing skills
• Checking Microsoft Outlook emails
• Scanning
• Effective time management
• Flexibility to work various hours

Why should I apply?

• Seeking a new challenge?
• Interested in working in a Pharmacy team?
• Want to be part of a developing team managing centralized invoicing for all NHS Lothian hospitals?

Who will I work with?

• The Purchasing and Invoicing team and the wider Pharmacologistics team.
• You will work independently on daily tasks within set schedules.

This position is initially based at the Royal Infirmary of Edinburgh (RIE) and later in the Lauriston building.

For more information or to arrange a visit, contact Susanne Lamb, Purchasing and Invoicing Pharmacy Technician Team Leader, at [e-mail].