Contracts Administrator

TN United Kingdom; Poole; On-site; GBP 25,000 - 29,000; Full time

Job summary

A leading company in Poole seeks an Administrative Support professional to assist Contract Managers and provide high-quality administration. The role involves managing databases, handling inquiries, and supporting the office team. Ideal candidates should have strong IT skills and the ability to work under pressure. This fully office-based position offers a competitive salary and generous leave.

Benefits

25 days of annual leave plus 8 bank holidays

Newly refurbished offices

On-site parking

Qualifications

• Ability to multitask and prioritize workload.
• Industry experience is beneficial but not essential.

Responsibilities

• Provide high-quality administration support to Contract Managers.
• Manage the Sub-Contractor Database and maintain supplier insurances.
• Assist with project-related administration and office systems.

Skills

Ability to work under pressure

Excellent telephone manner

Good IT skills

Willingness to learn

Tools

Word

Excel

Job description

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Main Purpose of Job

To provide high-quality and professional administration support to the Contract Managers, Site Staff, and colleagues.

Key Duties and Responsibilities

1. Work directly with the Contracts Managers.
2. Assist Contract Managers with all project-related administration.
3. Obtain quotes from suppliers.
4. Place orders/call-offs for projects and ensure Procurement Schedule adherence.
5. Create H&S files, risk assessments, and method statements.
6. Produce and continuously update O&M manuals, ensuring certificates are registered with the appropriate authority.
7. Handle Pre-Qualification Questionnaires (PQQs) and maintain existing approved status with clients.
8. Manage the Sub-Contractor Database, keeping supplier insurances up to date.
9. Assist with the maintenance of office systems, including data management, databases, spreadsheets, and filing.
10. Provide administrative support to the Directors and Administration Team Leader.
11. Liaise with the design team.
12. Maintain office diary system and client database.
13. Monitor emails for nominated staff when they are out of the office.
14. Perform general administrative and office duties.
15. Screen phone calls, inquiries, and requests, handling them appropriately.

Shared Duties with the Admin Team

1. Help with reception and telephone coverage during absences.
2. Assist clients and visitors with requests.
3. Perform general administration duties such as typing, photocopying, folding drawings, filing, and archiving.

Requirements

• Ability to work under pressure, meet tight deadlines, multitask, and prioritize workload.
• Excellent telephone manner.
• Good IT skills, including Word and Excel.
• Willingness to learn.
• Industry experience is beneficial but not essential.
• DBS checks may be required.

Additional Details

• This role is fully office-based, Monday to Thursday 8 am to 5 pm, and Friday 12 pm.
• Salary: £25,000 - £29,000.
• 25 days of annual leave plus 8 bank holidays.
• Other benefits include newly refurbished offices and on-site parking.