Executive Assistant to the COO

GET STAFFED ONLINE RECRUITMENT LIMITED; Liverpool City Region; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity awaits for a proactive and experienced Executive Assistant to support the COO in a vibrant and dynamic environment. This role involves managing essential administrative tasks, including diary management and document preparation, while acting as a liaison with stakeholders. The organization, known for its commitment to sustainability and diversity, offers a supportive workplace with excellent benefits, including a premium healthcare policy and enhanced holiday schemes. If you thrive in a fast-paced setting and are eager to contribute to a world-class venue, this position is perfect for you.

Benefits

Enhanced holiday scheme

Excellent pension scheme

Premium healthcare policy

Free onsite parking

Employee Reward Platform

Wellbeing strategy

Qualifications

• Proven experience in administrative roles, especially as a PA, Secretary, or EA.
• Ability to manage multiple tasks effectively in a dynamic environment.

Responsibilities

• Manage diary, emails, and documents for the COO.
• Attend meetings to take minutes and provide administrative support.

Skills

Diary Management

Email Handling

Document Preparation

Microsoft Office

Meeting Support

Tools

SkyVisitor

Momentus Enterprise

Job description

Our client operates the city's waterfront event campus – the interconnected M&S Bank Arena and Exhibition Centre Liverpool – as well as ticketing agency Ticket Quarter and the Pullman Liverpool Hotel. They have successfully staged a wide array of national and international events, from shows and conventions to business gatherings and exhibitions, establishing themselves as a world-class provider of venue and event services.

Company Benefits

They are an award-winning, world-class venue that values its staff. Benefits include:

1. An enhanced holiday scheme increasing with length of service.
2. Excellent pension scheme.
3. Access to a premium healthcare policy, including dental and optical coverage, and staff discounts.
4. Enhanced maternity, paternity, and adoption leave schemes.
5. Occupational sick pay scheme.
6. Free onsite parking in the city centre.
7. Employee Reward Platform.
8. Wellbeing strategy and 27 Mental Health First Aiders onsite.

Role Overview

This is an exciting opportunity for an experienced PA, Secretary, or EA to work closely with the COO as her Executive Assistant.

Main Responsibilities

1. Managing administrative tasks such as diary management, email handling, document preparation, and e-filing.
2. Attending meetings to take minutes and notes, providing administrative support.
3. Handling incoming communications and follow-up.
4. Supporting COO’s reports with document updates, policies, and setting up meetings.
5. Acting as a liaison with stakeholders and greeting visitors.
6. Proficiency in Microsoft Office and willingness to learn company-specific systems like SkyVisitor and Momentus Enterprise.

If you are proactive, enthusiastic, and experienced in administrative roles, this role offers a chance to support the COO in a dynamic environment. The ideal candidate should be adaptable, discreet, professional, and proficient in Microsoft Office, with skills in diary management, presentation creation, spreadsheet management, email handling, and meeting support.

The client values quick learners who are flexible, confidential, and capable of managing multiple tasks effectively.

Additional Information

Applications close early if a suitable candidate is found. The closing date is 19 May 2025, with interviews scheduled for 21 and 23 May 2025.

Company Values and Initiatives

• Disability Confident Employer
• Fair Employment Charter Member
• Real Living Wage Employer
• Social value impact, contributing over £6.4m last year
• Green Meeting’s Gold Standard
• Sustainability and biodiversity initiatives, including beehives
• Carbon Neutral Campus and Accessibility Strategies

Equality, Diversity & Inclusion

The organization promotes equal opportunities and values diversity. Applications from all community members are encouraged regardless of age, disability, gender reassignment, marriage and civil partnership, race, religion, belief, or sexual orientation.