Studio Coordinator

Journey; London; On-site; GBP 38,000 - 45,000; Full time

Job summary

A leading agency is seeking a Studio Coordinator to manage daily operations, maintain studio organization, and provide administrative support. The ideal candidate is organized, proactive, and enjoys a dynamic work environment. This role involves working closely with executives and ensuring effective communication within the team.

Benefits

Casual dress

Company events

Company pension

Gym membership

Bonus scheme

Qualifications

• Proven experience as an Office Manager or Administrative Assistant.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.

Responsibilities

• Manage and maintain executives' schedules and travel arrangements.
• Ensure studio maintenance and organization.
• Coordinate meetings and manage office supplies.

Skills

Organization

Communication

Problem Solving

Time Management

Flexibility

Education

Office Management Experience

Administrative Assistant Experience

Tools

MS Office

Email Scheduling Tools

Job description

About VMI:

VMI is an award-winning agency, now part of Journey, specializing in stunning visual imagery, animations, and virtual reality experiences that captivate and engage audiences. We focus on understanding our clients’ motivations and translating them into effective, elegant, and innovative solutions. Our mission is to create disruptive and exciting customer experiences through technology that evoke genuine emotion and impact.

About the Job:

Summary

The Studio Coordinator plays a vital role in the daily operations of the VMI studio, ensuring the space is tidy, well-maintained, and presentable each day. This role is key to smooth office functioning and effective communication within the organization.

The ideal candidate should have experience in a similar role, be highly organized, professional, proactive, independent, resourceful, tech-savvy, and a self-motivated problem solver. Responsibilities include diary management, travel arrangements, expenses, and more, working closely with VMI executives.

The work at VMI is dynamic and varied, requiring flexibility, consistency, and reliability. A charismatic personality with a good sense of humor is essential, as you will be the welcoming face of our studio. Experience in a creative environment is a plus.

Main Responsibilities

Studio Maintenance:

• Open the studio daily, ensuring meeting rooms, kitchen, and other areas are organized and ready for the team
• Serve as the point person for office management duties, including:
• Office maintenance and coordinating repairs
• Ordering and managing supplies
• Managing workplace equipment
• Running errands as needed
• Greeting visitors
• Managing conference room bookings and ensuring rooms are prepared
• Organizing office layout, stationery, and mail handling
• Partnering with HR for onboarding new hires
• Coordinating with IT on office equipment
• Assisting employees with office management issues
• Liaising with vendors for cleaning, catering, and security services
• Planning in-house and off-site activities
• Maintaining inventory and organizing supplies

Administrative Support:

• Managing executives' schedules, appointments, and travel
• Preparing documents, reports, and presentations using Google Suite
• Performing data entry and maintaining up-to-date information
• Handling phone calls professionally
• Performing clerical duties like filing and photocopying
• Coordinating meetings and logistics
• Maintaining confidentiality and fostering a positive office environment

About You:

Qualifications & Attributes

• Enjoys a people-facing, varied role
• Excellent planning, organization, and attention to detail
• Effective time management and multitasking skills
• Flexible, adaptable, proactive, and independent
• Excellent communication skills
• Creative mindset with a problem-solving attitude

Required Experience:

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Knowledge of office systems and procedures
• Proficiency in MS Office (Excel, Outlook)
• Experience with office machines and email scheduling tools
• Strong organizational and multi-tasking skills
• Attention to detail and problem-solving ability

Work arrangements include five days in the office at our modern Brixton space, with benefits such as a bonus scheme, casual dress, company events, pension, and gym membership. Salary ranges from £38,000 to £45,000 GBP.