Legal Secretary

Jones Whyte; Glasgow; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a skilled Immigration Legal Secretary to support their busy team in Glasgow. This role involves providing essential administrative support, including audio typing, drafting court documents, and maintaining client communication. The company values work-life balance, offering hybrid working options post-training, and invests in staff development with competitive salaries and a range of benefits. Join a supportive environment where your contributions will make a difference in the lives of clients navigating immigration processes.

Benefits

Competitive Salary

Company Pension Scheme

Company Bonus Scheme

Excellent Maternity & Paternity Policies

23 days holiday plus 8 bank holidays

Holiday Loyalty Scheme

Buy and Sell up to 3 holiday days each year

Company Referral Scheme

Wellbeing Support

Annual Company Day out

Qualifications

• Previous experience as a Legal Secretary in an immigration context.
• Proficient in audio typing and producing court documentation.

Responsibilities

• Provide administrative support to fee earners and maintain client files.
• Ensure compliance with procedures and deadlines are met.

Skills

Immigration Secretarial Experience

Audio Typing

Communication Skills

Attention to Detail

Organizational Skills

Tools

MS Office

Case Management Systems

Job description

Role: Immigration Legal Secretary

Place of work: Glasgow, City Centre

Contract type: Full-time, Permanent

Working Hours: Monday – Friday, 9am – 5pm

Are you an experienced Legal Secretary? Can you work within a fast-paced environment with accuracy & confidence?

Jones Whyte invest in our staff and offer training and development to everyone. We engage with our people to continually improve our processes, technology and practices to ensure staff are supported and clients receive the best service. Additionally, all our people benefit from competitive salaries, bonuses, company referrals, well-being support, holiday buy/sell and loyalty schemes.

The Role:

Due to continued growth, Jones Whyte are looking to recruit an efficient and organised Legal Secretary to join our busy Immigration team. You will work specifically within the Immigration department and will support other Legal Secretaries during any absence or holidays.

As a Legal Secretary, you will provide administrative support to fee earners, audio typing, drafting court documentation, as well as proof reading and formatting documents. You will also be responsible for taking and making calls on behalf of the fee earners, relaying accurate and speedy correspondence as well as always ensuring accuracy and professionalism. Previous secretarial experience is essential with Immigration experience desirable.

Our Immigration department is made up of an Associate, Senior Solicitor, Solicitor, Trainee Solicitor. There is a dedicated Legal Support team who handle the mail.

We understand the need for a good work-life balance, which is why we offer hybrid working following a full-time training period in the office.

Your Responsibilities:

• Maintaining contact with third parties regarding cases and clients
• Ensuring all processes and procedures are always adhered to
• Opening and closing clients' files
• Ensuring files are maintained to a high level
• Instructing documents
• Monitoring key dates and ensuring deadlines are met
• Keeping compliance procedures up to date on all files and matters
• Acting as first point of contact for the team
• Dealing with enquiries in a professional manner

Requirements:

• Previous Immigration Secretarial/Administrative experience within a legal environment
• Previous Audio Typing Experience
• Proficient in producing court documentation
• Strong, clear and concise communication skills
• Excellent attention to detail
• Organised, punctual and a professional attitude
• Ability to work independently
• Empathetic and kind individual with professional phone manner
• Proficient with MS Office & case management systems

Company Benefits & Perks

• Competitive Salary
• Company Pension Scheme
• Company Bonus Scheme
• Excellent Maternity & Paternity Policies
• 23 days holiday plus 8 bank holidays
• Holiday Loyalty Scheme: Earn an additional 5 days holiday
• Buy and Sell up to 3 holiday days each year
• Company Referral Scheme
• Wellbeing Support
• Annual Company Day out
• Birthday Day early finish