Legal Secretary

JR United Kingdom; Glasgow; Hybrid; GBP 25,000 - 40,000; Full time

Job summary

An established industry player is seeking a dedicated Legal Secretary to join their dynamic Immigration team. This role offers the chance to provide essential administrative support while ensuring accuracy and professionalism in all documentation and correspondence. With a focus on staff development, the company promotes a healthy work-life balance through hybrid working arrangements. Join a supportive environment that values your contributions and offers competitive salaries, bonuses, and various employee benefits. This is an exciting opportunity for someone looking to grow within a reputable legal practice.

Benefits

Company Pension Scheme

Company Bonus Scheme

Excellent Maternity & Paternity Policies

Holiday Loyalty Scheme

Buy and Sell Holiday Days

Qualifications

• Previous experience as a Legal Secretary in an Immigration context.
• Proficient in drafting and producing court documentation.

Responsibilities

• Provide administrative support to fee earners and maintain client files.
• Ensure compliance procedures are followed and deadlines met.

Skills

Immigration Secretarial Experience

Communication Skills

Attention to Detail

Organizational Skills

MS Office Proficiency

Education

Legal Secretarial Qualification

Tools

Case Management Systems

Job description

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Working Hours: Monday – Friday, 9am – 5pm

Are you an experienced Legal Secretary? Can you work within a fast-paced environment with accuracy & confidence?

Jones Whyte invest in our staff and offer training and development to everyone. We engage with our people to continually improve our processes, technology and practices to ensure staff are supported and clients receive the best service. Additionally, all our people benefit from competitive salaries, bonuses, company referrals, well-being support, holiday buy/sell and loyalty schemes.

The Role:

Due to continued growth, Jones Whyte are looking to recruit an efficient and organised Legal Secretary to join our busy Immigration team. You will work specifically within the Immigration department and will support other Legal Secretaries during any absence or holidays.

As a Legal Secretary, you will provide administrative support to fee earners, audio typing, drafting court documentation, as well as proof reading and formatting documents. You will also be responsible for taking and making calls on behalf of the fee earners, relaying accurate and speedy correspondence as well as always ensuring accuracy and professionalism. Previous secretarial experience is essential with Immigration experience desirable.

Our Immigration department is made up of an Associate, Senior Solicitor, Solicitor, Trainee Solicitor. There is a dedicated Legal Support team who handle the mail.

We understand the need for a good work-life balance, which is why we offer hybrid working following a full-time training period in the office.

Your Responsibilities:

• Maintaining contact with third parties regarding cases and clients
• Ensuring all processes and procedures are always adhered to
• Opening and closing clients' files
• Ensuring files are maintained to a high level
• Monitoring key dates and ensuring deadlines are met
• Keeping compliance procedures up to date on all files and matters
• Acting as first point of contact for the team
• Dealing with enquiries in a professional manner

Requirements:

• Previous Immigration Secretarial/Administrative experience within a legal environment
• Proficient in producing court documentation
• Strong, clear and concise communication skills
• Excellent attention to detail
• Organised, punctual and a professional attitude
• Ability to work independently
• Empathetic and kind individual with professional phone manner
• Proficient with MS Office & case management systems

Company Benefits & Perks

• Company Pension Scheme
• Company Bonus Scheme
• Excellent Maternity & Paternity Policies
• Holiday Loyalty Scheme: Earn an additional 5 days holiday
• Buy and Sell up to 3 holiday days each year