Dynamic Workplace Services Coordinator

Clyde & Co Claims LLP; Birmingham; On-site; GBP 28,000 - 34,000; Full time

Job summary

Clyde & Co is seeking a Facilities & Workplace Services coordinator in Birmingham on a 12‑month FTC. You will support delivery of office services, manage reception, meetings, and security processes, and coordinate admin and records management to ensure smooth operations.

You will liaise with HR, IT, Finance, and building management to maintain service standards and contribute to a safe, efficient workplace in the Birmingham office.

Qualifications

• Candidates should demonstrate facilities coordination and client-focused service.

Responsibilities

• Assist with delivery of Workplace Services and Facilities Management support to the Birmingham office.
• Act as ambassador for Workplace Services to promote a professional working environment.
• Coordinate reception, hospitality, switchboard queries, staff welfare, and partner support.
• Oversee reception, meeting rooms, and communal areas for high standards.
• Manage meeting room bookings via Condeco including layouts, equipment and catering.
• Coordinate security access passes with the building security provider.
• Ensure safety and security by following first aid and health & safety procedures.
• Monitor stock levels of stationery and catering within budget.
• Undertake admin tasks for central administration and records management.
• Raise purchase orders and process invoices within approved budgets.
• Coordinate onboarding/offboarding and asset returns.
• Manage deliveries and verify against delivery notes and POs.
• Coordinate office moves and desk setups with equipment and signage.

Skills

Facilities coordination

Reception coordination

Vendor liaison

Customer service

Tools

Condeco

Job description

Clyde & Co is seeking a Facilities & Workplace Services coordinator in Birmingham on a 12‑month FTC. You will support delivery of office services, manage reception, meetings, and security processes, and coordinate admin and records management to ensure smooth operations.

You will liaise with HR, IT, Finance, and building management to maintain service standards and contribute to a safe, efficient workplace in the Birmingham office.