Dynamic Sales Admin & Logistics Coordinator

Office Angels; Eastleigh; On-site; GBP 27,000 - 30,000; Full time

Benefits offered by this job

28 days holiday

Family feel office

Food and refreshments

Team building events

Job summary

Wholesaler is seeking a Sales Administrator to join our busy team in Chandlers Ford. You will raise supplier purchase orders, monitor orders, and ensure timely deliveries while providing regular updates to customers on outstanding items and delivery schedules.

You will review documentation, coordinate international exports, and process invoices. Strong organisation, communication, and attention to detail are essential for success in this role.

Qualifications

• Previous experience in an administration and shipping/logistics role is essential.
• High level of accuracy and attention to detail.
• Ability to work independently and manage workload effectively.
• Excellent time management and organisational skills.
• Strong communication and customer service abilities.
• Competent user of Microsoft Office applications, including Outlook, Word, and Excel.
• Experience handling confidential information with discretion.
• Strong record-keeping and documentation skills.

Responsibilities

• Raise purchase orders with suppliers and monitor outstanding orders to ensure timely delivery.
• Review and verify supplier order acknowledgements against purchase orders issued.
• Check delivery documentation against orders and resolve any discrepancies.
• Provide customers with regular updates on outstanding items and delivery schedules.
• Prepare dispatch notes for warehouse operations and process invoices once goods are ready for collection.
• Produce and review shipping documentation required for customer orders and international exports.
• Obtain transport quotations and coordinate shipments via sea, air, and road freight.
• Process pro-forma invoices, verify details against purchase orders, and liaise with relevant parties regarding payment progress.
• Handle incoming telephone calls and direct enquiries appropriately.
• Maintain stock records and order office supplies when required.
• Update and maintain commodity code databases.
• Work closely with warehouse personnel to ensure inventory records remain accurate and up to date.
• Provide general administrative support and undertake ad hoc duties as required.

Skills

Organization

Time management

Communication

Customer service

Attention to detail

Independent worker

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Wholesaler is seeking a Sales Administrator to join our busy team in Chandlers Ford. You will raise supplier purchase orders, monitor orders, and ensure timely deliveries while providing regular updates to customers on outstanding items and delivery schedules.

You will review documentation, coordinate international exports, and process invoices. Strong organisation, communication, and attention to detail are essential for success in this role.